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Printing bill in Quickbooks Basic 2004??

 
 
Melodie
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      06-04-2004, 06:19 AM
I want to print a bill in Quickbooks basic 2004 and cannot figure out how to
do so. When I enter a bill in the "enter bills" window I enter the vender,
the type of account, the bill amount and the customer/job. I sometimes need
to print one of these bills.

The only way I know to print them is doing a "Custom Transaction Detail
Report." With this report I get the vender, date, bill amount but not the
customers/jobs! Therefore I might be paying one vender one check for 5
different customers, but I don't get the customer (or job) information on
this print out.

Any help would be greatly appreciated.............Thanks Melodie


 
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rob thirlby
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      06-04-2004, 01:23 PM
Its not perfect but you can use a sceen dump: ie display the bill and use
the Alt Prt Scr keys to place a copy of the window on the clipboard then
paste to word or similar to print it. I dont know why qbks doesnt have a
print option for bills and certain other windows.
--
Rob Thirlby

"Melodie" <(E-Mail Removed)> wrote in message
news:(E-Mail Removed)...
> I want to print a bill in Quickbooks basic 2004 and cannot figure out how

to
> do so. When I enter a bill in the "enter bills" window I enter the

vender,
> the type of account, the bill amount and the customer/job. I sometimes

need
> to print one of these bills.
>
> The only way I know to print them is doing a "Custom Transaction Detail
> Report." With this report I get the vender, date, bill amount but not

the
> customers/jobs! Therefore I might be paying one vender one check for 5
> different customers, but I don't get the customer (or job) information on
> this print out.
>
> Any help would be greatly appreciated.............Thanks Melodie
>
>



 
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_
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      06-04-2004, 01:23 PM
You can print an actual invoice because that's a document actually
created in the program. You can't print an actual bill in the same
way because the bill is a document created by the vendor.

Meantime - I see the customer/job in the Custom Transaction Detail
report. I'm using the Accountant edition, so can't confirm that it's
available in the Basic.

Does the bill window show a "Journal" icon on the menu bar next to
History? This is a very useful feature in the Accountant edition, but
I don't know whether it's available in Basic. If so, the Transaction
Journal report gives what you need more easily than the Custom
Transaction Detail report.

If the bill window shows enough data (if your screen resolution is
high enough to show all the bill expense details) you can use
ALT-PrtScreen. Open a new document in WordPad or another word
processing application, press CTRL-V (or click Edit, Paste).


"Melodie" <(E-Mail Removed)> wrote in message
news:(E-Mail Removed)...
> I want to print a bill in Quickbooks basic 2004 and cannot figure

out how to
> do so. When I enter a bill in the "enter bills" window I enter the

vender,
> the type of account, the bill amount and the customer/job. I

sometimes need
> to print one of these bills.
>
> The only way I know to print them is doing a "Custom Transaction

Detail
> Report." With this report I get the vender, date, bill amount but

not the
> customers/jobs! Therefore I might be paying one vender one check

for 5
> different customers, but I don't get the customer (or job)

information on
> this print out.
>
> Any help would be greatly appreciated.............Thanks Melodie
>
>



 
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nospam@invalid.com
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      06-04-2004, 05:15 PM
"_" <(E-Mail Removed)> wrote:

>You can't print an actual bill in the same
>way because the bill is a document created by the vendor.


So what? Are you saying it would it be impossible to add a button to
print out a bill as entered? It's the information that the user needs
to see, not the layout and color design of the vendor bill.

Even better, there should be an option to either print out the bill
info and/or options to print out all bills entered today, or from the
same vendor, or from the same job, etc, in a simple and extremely
useful report list, without having to copy and paste graphics or mess
with the custom detail transaction report and hit the wall when the
user tries to filter on anything.

You sound like you've never had to deal with vendor bills in your
life, like the programmers (?) who designed (!?) the bills window.

==

 
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nospam@invalid.com
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      06-04-2004, 05:40 PM
"Melodie" <(E-Mail Removed)> wrote:

>Therefore I might be paying one vender one check for 5
>different customers, but I don't get the customer (or job) information on
>this print out.


Welcome to the utter incompetence called Quickbooks. The high-school
drop outs that Intuit hired to develop (??) the program did not see
any need to show customer/job info on 99% of the reports you can make
on bills, bill payments, checks, etc.

There are some frustratingly cumbersome ways to show customer/job info
but it will only be partially useful and only some of the time.
Reporting is severely inadequate in QB and especially for businesses
that need customer/job centered bookkeeping like a construction
company, etc.

As far as vendor payments, you may be lucky on this one. Start from
Reports > Banking > Check Detail, then filter for any date range
you're interested in, or check number or Vendor name. This report is
in the Pro versions, I don't know if it's in Basic.

==
 
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_
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      06-04-2004, 08:26 PM
No, I'm making a distinction between the actual bill and the
information in the bill. The same distinction you make; I guess I
didn't express myself clearly, since you seem to think you happened on
that insight all by yourself. Understanding an issue and discussing
it in clear language are, in my experience, more helpful in finding a
solution than juvenile ranting.

Your rants are unlikely to result in QB issuing a new release this
week with all the buttons and options you think so simple and obvious.
I'm attempting to provide some help based on what might be possible
NOW.

I suspect that I've dealt with more vendor bills over a longer period
of time than you. I've also dealt with programmers (both competent
and incompetent), and many noisemakers who are generally more
obstructive than constructive.


<(E-Mail Removed)> wrote in message
news:(E-Mail Removed)...
> "_" <(E-Mail Removed)> wrote:
>
> >You can't print an actual bill in the same
> >way because the bill is a document created by the vendor.

>
> So what? Are you saying it would it be impossible to add a button to
> print out a bill as entered? It's the information that the user

needs
> to see, not the layout and color design of the vendor bill.
>
> Even better, there should be an option to either print out the bill
> info and/or options to print out all bills entered today, or from

the
> same vendor, or from the same job, etc, in a simple and extremely
> useful report list, without having to copy and paste graphics or

mess
> with the custom detail transaction report and hit the wall when the
> user tries to filter on anything.
>
> You sound like you've never had to deal with vendor bills in your
> life, like the programmers (?) who designed (!?) the bills window.
>
> ==
>



 
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nospam@invalid.com
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      06-04-2004, 10:34 PM
"_" <(E-Mail Removed)> wrote:

> I guess I
>didn't express myself clearly, since you seem to think you happened on
>that insight all by yourself.


I don't seem anything. I know it's not easy to convey context through
a post, but your "you can't print bills because it's a vendor
document" seems to try to justify the inability of printing bills
*because* they are not Intuit created documents.

If you choose to give a reason for the inability to print a bill then
a more sensible statement would be "you can't print bills because the
QB developers didn't want to add it to the program". (and that's the
mild version of what I think about the developers). See? It's simple
logic.


> Understanding an issue and discussing
>it in clear language are, in my experience, more helpful in finding a
>solution than juvenile ranting.


If my ranting is juvenile, what do you have to say about the skills of
the person that consciously (I assume) designed (!?) the bills window
for entering the due date *before* the vendor payment terms, and that
*after* the amount, which comes *before* the bill number? If my
comments are juvenile, then you're not consistent.


>Your rants are unlikely to result in QB issuing a new release this
>week with all the buttons and options you think so simple and obvious.


My rants are not supposed to change anybody's mind that has anything
to do with that program. I'm done trying to send feedback to people
who have no idea about what they are doing.

If they are so incapable of having the decency of presenting minimum
quality work by caring a bit about what a user may need to do
bookkeeping, then no one at QB has any willingness or ability or
capacity or learning skill to listen to any comments, even if they
are rants, as you call them.


>I'm attempting to provide some help based on what might be possible
>NOW.


Me too. I gave the poster a way to do what she was after. It doesn't
change the fact that QB is a crappy program that could be ten times
better with only a tenth of the resources they have devoted to the
useless bloat they have been injecting into the program in the last 5
years.


>I suspect that I've dealt with more vendor bills over a longer period
>of time than you.


This is not a competition, but you are wrong. I suspect you have never
entered more than 2 vendor bills a week for any respectable amount of
time, otherwise, you would agree that the bill window is designed (!?)
by an ignorant person who has no idea how businesses handle vendor
bills. Facts are facts, and that's a fact.

It doesn't have to have what I think would be useful. But the way the
program is now is a clear indication of incompetence and this is not a
subjective opinion.

I'm not criticizing you of publicly applauding it (like you know who),
but I am criticizing you for being indifferent about it and even,
indirectly, justifying it.

> I've also dealt with programmers (both competent
>and incompetent), and many noisemakers who are generally more
>obstructive than constructive.


You are right, but your dismissal of any opinion as noise fits very
well with the substandard non-quality of Quickbooks.

Later...

==
 
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Tee
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      06-05-2004, 04:02 PM
"_" <(E-Mail Removed)> wrote in message
news:AJ_vc.495$(E-Mail Removed)...
> You can print an actual invoice because that's a document actually
> created in the program. You can't print an actual bill in the same
> way because the bill is a document created by the vendor.
>
> Meantime - I see the customer/job in the Custom Transaction Detail
> report. I'm using the Accountant edition, so can't confirm that it's
> available in the Basic.


Pro '03 doesn't even have the journal icon. You can't print from the bill
window there either. You can only use the history button when the bill has
been paid. That gives you the option to print but it only prints a one-line
sheet that shows the check number you paid the bill with, no detail of the
bill itself. The only way to accomplish printing the bill as it appears
onscreen is to do a screen capture then crop out the program interface in an
image editor. Alot of work but if this only comes up once in a while then
its no biggy.

--
Tara


 
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Melodie
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      06-05-2004, 05:05 PM
Thanks. That does display the information, but it is 2 pages and somewhat
convoluted. At least I now know that with Quickbooks you can't easily print
out a bill so I can stop looking........


<(E-Mail Removed)> wrote in message
news:(E-Mail Removed)...
> "Melodie" <(E-Mail Removed)> wrote:
>
> >Therefore I might be paying one vender one check for 5
> >different customers, but I don't get the customer (or job) information on
> >this print out.

>
> Welcome to the utter incompetence called Quickbooks. The high-school
> drop outs that Intuit hired to develop (??) the program did not see
> any need to show customer/job info on 99% of the reports you can make
> on bills, bill payments, checks, etc.
>
> There are some frustratingly cumbersome ways to show customer/job info
> but it will only be partially useful and only some of the time.
> Reporting is severely inadequate in QB and especially for businesses
> that need customer/job centered bookkeeping like a construction
> company, etc.
>
> As far as vendor payments, you may be lucky on this one. Start from
> Reports > Banking > Check Detail, then filter for any date range
> you're interested in, or check number or Vendor name. This report is
> in the Pro versions, I don't know if it's in Basic.
>
> ==



 
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_
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      06-05-2004, 11:31 PM
I find it's faster/simpler to crop (and enlarge if desired) in a word
processing application than in an image editor, then it really is "no
biggy". Save the image editor for really serious stuff like removing
a former partner from the picture.


"Tee" <(E-Mail Removed)> wrote in message
news:(E-Mail Removed)...
> The only way to accomplish printing the bill as it appears
> onscreen is to do a screen capture then crop out the program

interface in an
> image editor. Alot of work but if this only comes up once in a

while then
> its no biggy.
>
> --
> Tara
>
>



 
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