Vehicle Trade-in

Discussion in 'Quickbooks' started by Kevin, Feb 15, 2009.

  1. Kevin

    Kevin Guest

    I purchased a new vehicle and traded in my old one. Figures are as follows

    Old truck cost: $13500
    Trade in on old truck: $5000
    Accum Dep. on old truck: $8000

    New truck cost: $18600
    Note Payable: $13600

    Would this be the correct way to account for the sale of an asset and the
    purchase of the new asset with trade in?

    General Journal entry

    Account: Debit:
    Credit:
    Fixed Asset Acct. (old truck) $13500
    Fixed Asset Dep. Acct. $8000
    New Vehicle Asset Acct. $5000
    Asset Sale Proceeds (income acct) $500

    Loan Holder
    $13600
    New Vehicle Fixed Asset Acct. $18600
     
    Kevin, Feb 15, 2009
    #1
    1. Advertisements

  2. No, trade-ins are not treated like a sale. The trade-in value means nothing
    and should not be a factor in recording the transaction.


    "Kevin" <> wrote in message
    news:YZXll.101838$...
    >I purchased a new vehicle and traded in my old one. Figures are as follows
    >
    > Old truck cost: $13500
    > Trade in on old truck: $5000
    > Accum Dep. on old truck: $8000
    >
    > New truck cost: $18600
    > Note Payable: $13600
    >
    > Would this be the correct way to account for the sale of an asset and the
    > purchase of the new asset with trade in?
    >
    > General Journal entry
    >
    > Account: Debit: Credit:
    > Fixed Asset Acct. (old truck)
    > $13500
    > Fixed Asset Dep. Acct. $8000
    > New Vehicle Asset Acct. $5000
    > Asset Sale Proceeds (income acct) $500
    >
    > Loan Holder $13600
    > New Vehicle Fixed Asset Acct. $18600
    >
     
    Haskel LaPort, Feb 16, 2009
    #2
    1. Advertisements

  3. Kevin

    Kevin Guest

    So what would the GJ entry look like?

    "Haskel LaPort" <> wrote in message
    news:4998e0a7$0$20288$...
    > No, trade-ins are not treated like a sale. The trade-in value means
    > nothing and should not be a factor in recording the transaction.
    >
    >
    > "Kevin" <> wrote in message
    > news:YZXll.101838$...
    >>I purchased a new vehicle and traded in my old one. Figures are as follows
    >>
    >> Old truck cost: $13500
    >> Trade in on old truck: $5000
    >> Accum Dep. on old truck: $8000
    >>
    >> New truck cost: $18600
    >> Note Payable: $13600
    >>
    >> Would this be the correct way to account for the sale of an asset and the
    >> purchase of the new asset with trade in?
    >>
    >> General Journal entry
    >>
    >> Account: Debit: Credit:
    >> Fixed Asset Acct. (old truck) $13500
    >> Fixed Asset Dep. Acct. $8000
    >> New Vehicle Asset Acct. $5000
    >> Asset Sale Proceeds (income acct) $500
    >>
    >> Loan Holder $13600
    >> New Vehicle Fixed Asset Acct. $18600
    >>

    >
     
    Kevin, Feb 17, 2009
    #3
  4. "San Diego CPA" <> wrote in message
    news:lKspl.8189$%...
    >
    > "Kevin" <> wrote in message
    > news:YZXll.101838$...
    >>I purchased a new vehicle and traded in my old one. Figures are as follows
    >>
    >> Old truck cost: $13500
    >> Trade in on old truck: $5000
    >> Accum Dep. on old truck: $8000
    >>
    >> New truck cost: $18600
    >> Note Payable: $13600
    >>
    >> Would this be the correct way to account for the sale of an asset and the
    >> purchase of the new asset with trade in?
    >>
    >> General Journal entry
    >>
    >> Account: Debit: Credit:
    >> Fixed Asset Acct. (old truck) $13500
    >> Fixed Asset Dep. Acct. $8000
    >> New Vehicle Asset Acct. $5000
    >> Asset Sale Proceeds (income acct) $500
    >>
    >> Loan Holder $13600
    >> New Vehicle Fixed Asset Acct. $18600
    >>

    >
    > Debt Credit
    > Truck (old) 13,500
    > Accum Depr (old) 8,000
    > Loss on Disposal 500
    > Truck (new) 18,600
    > Notes Payable 13,600
    >
    > The above is a book entry (financial reporting)
    > the entry for tax purpose is different.
    > For tax purposes, if it's a trade-in, there's no
    > loss recognized (it's considered a like-kind exchange), you
    > build the loss into the basis of the new truck, therefore,
    > the new truck (for tax purposes only) has a cost basis
    > of 19,100 rather than 18,600.


    I could not disagree more with your GAAP entry. Trade-in values,
    especially when trucks and autos are concerned mean absolutely nothing. How
    many of us have walked into a dealership and been offered $500 for our
    trade-in and then went into another dealership and been offered 10,000? Its
    all bullshit, a game, a con, certainly not an arms length transaction. The
    dealership will just raise or lower the asking price of the new vehicle to
    compensate for what ever they allow on the trade.

    I will never forget the words of the last auto salesman I walked out on,
    "I'll give you $10,000 for your trade-in and I don't even want to look at
    it". "Hey that's wonderful", I said. "Let me pull down my pants and bend
    over so I can make it easy for you."

    There are only two things certain when we trade-in a vehicle for a new one,
    the adjusted basis of the old car and the cash outlay we must make to drive
    out of the showroom. I say the tax and GAAP entry should be the same.






    >
    >
     
    Haskel LaPort, Feb 26, 2009
    #4
  5. "Golden California Girls" <> wrote in message
    news:go6oeg$e86$...
    > Haskel LaPort wrote:
    >>
    >> "San Diego CPA" <> wrote in message
    >> news:lKspl.8189$%...
    >>>
    >>> "Kevin" <> wrote in message
    >>> news:YZXll.101838$...
    >>>> I purchased a new vehicle and traded in my old one. Figures are as
    >>>> follows
    >>>>
    >>>> Old truck cost: $13500
    >>>> Trade in on old truck: $5000
    >>>> Accum Dep. on old truck: $8000
    >>>>
    >>>> New truck cost: $18600
    >>>> Note Payable: $13600
    >>>>
    >>>> Would this be the correct way to account for the sale of an asset and
    >>>> the purchase of the new asset with trade in?
    >>>>
    >>>> General Journal entry
    >>>>
    >>>> Account: Debit: Credit:
    >>>> Fixed Asset Acct. (old truck) $13500
    >>>> Fixed Asset Dep. Acct. $8000
    >>>> New Vehicle Asset Acct. $5000
    >>>> Asset Sale Proceeds (income acct) $500
    >>>>
    >>>> Loan Holder $13600
    >>>> New Vehicle Fixed Asset Acct. $18600
    >>>>
    >>>
    >>> Debt Credit
    >>> Truck (old) 13,500
    >>> Accum Depr (old) 8,000
    >>> Loss on Disposal 500
    >>> Truck (new) 18,600
    >>> Notes Payable 13,600
    >>>
    >>> The above is a book entry (financial reporting)
    >>> the entry for tax purpose is different.
    >>> For tax purposes, if it's a trade-in, there's no
    >>> loss recognized (it's considered a like-kind exchange), you
    >>> build the loss into the basis of the new truck, therefore,
    >>> the new truck (for tax purposes only) has a cost basis
    >>> of 19,100 rather than 18,600.

    >>
    >> I could not disagree more with your GAAP entry. Trade-in values,
    >> especially when trucks and autos are concerned mean absolutely nothing.
    >> How many of us have walked into a dealership and been offered $500 for
    >> our trade-in and then went into another dealership and been offered
    >> 10,000? Its all bullshit, a game, a con, certainly not an arms length
    >> transaction. The dealership will just raise or lower the asking price of
    >> the new vehicle to compensate for what ever they allow on the trade.
    >>
    >> I will never forget the words of the last auto salesman I walked out on,
    >> "I'll give you $10,000 for your trade-in and I don't even want to look
    >> at it". "Hey that's wonderful", I said. "Let me pull down my pants and
    >> bend over so I can make it easy for you."
    >>
    >> There are only two things certain when we trade-in a vehicle for a new
    >> one, the adjusted basis of the old car and the cash outlay we must make
    >> to drive out of the showroom. I say the tax and GAAP entry should be
    >> the same.

    >
    > I say you look up the trade in value in Kelly Blue Book and that is the
    > amount
    > for GAAP.
    >
    > As for the deal with the dealer, first take it to some other place and
    > tell them
    > it is an estate sale and get their offer. Now you know what it is worth.
    > When
    > you make the deal to trade, have them value it at $1 and drop the new
    > car/truck
    > price to match. Now you just paid less sales tax and vehicle license tax
    > and
    > lowered the cost of the loan.


    If the trade-in allowance is used as an offset to the cost subject to sales
    tax it is a wash any way.
    Lowering the trade to $1 when it is actually worth much more smells like tax
    deferral fraud.





    >
     
    Haskel LaPort, Feb 26, 2009
    #5
  6. Kevin

    dpb Guest

    Haskel LaPort wrote:
    ....
    > Lowering the trade to $1 when it is actually worth much more smells like
    > tax deferral fraud.


    Indeed, "smells like" is a euphemism... :)

    This state instituted law that requires stated value on title transfer
    to be Blue Book or equivalent unless there's documentable justification
    for significantly under. It's checked on registration so the dealer
    would get caught immediately upon resale of any vehicle not scrapped or
    taken out of state (whereupon registration might prove problematical for
    a new owner as well, depending on particular laws).

    All in all, a scam that used to not get caught often if at all; now I'd
    guess fair likelihood other jurisdictions have similar laws/regulations
    in place.

    --
     
    dpb, Feb 26, 2009
    #6
  7. "Golden California Girls" <> wrote in message
    news:go784q$sa3$...
    > Haskel LaPort wrote:
    >>
    >> If the trade-in allowance is used as an offset to the cost subject to
    >> sales tax it is a wash any way.

    >
    > Precisely.
    >
    >> Lowering the trade to $1 when it is actually worth much more smells like
    >> tax deferral fraud.

    >
    > If you discuss taxes, then it could be. If you discuss the amount to be
    > financed and wanting to lower your total interest payments ...


    I was referring to fraud by the seller. If the trade-in is stated as $1 when
    in fact it is worth much more the profit is not realized until the trade is
    eventually sold, when it should have been realized when the new car was
    sold.




    >
     
    Haskel LaPort, Feb 27, 2009
    #7
  8. "Haskel LaPort" <> wrote in message
    news:49a69d0e$0$5909$...
    >
    > "San Diego CPA" <> wrote in message
    > news:lKspl.8189$%...
    >>
    >> "Kevin" <> wrote in message
    >> news:YZXll.101838$...
    >>>I purchased a new vehicle and traded in my old one. Figures are as
    >>>follows
    >>>
    >>> Old truck cost: $13500
    >>> Trade in on old truck: $5000
    >>> Accum Dep. on old truck: $8000
    >>>
    >>> New truck cost: $18600
    >>> Note Payable: $13600
    >>>
    >>> Would this be the correct way to account for the sale of an asset and
    >>> the purchase of the new asset with trade in?
    >>>
    >>> General Journal entry
    >>>
    >>> Account: Debit: Credit:
    >>> Fixed Asset Acct. (old truck) $13500
    >>> Fixed Asset Dep. Acct. $8000
    >>> New Vehicle Asset Acct. $5000
    >>> Asset Sale Proceeds (income acct) $500
    >>>
    >>> Loan Holder $13600
    >>> New Vehicle Fixed Asset Acct. $18600
    >>>

    >>
    >> Debt Credit
    >> Truck (old) 13,500
    >> Accum Depr (old) 8,000
    >> Loss on Disposal 500
    >> Truck (new) 18,600
    >> Notes Payable 13,600
    >>
    >> The above is a book entry (financial reporting)
    >> the entry for tax purpose is different.
    >> For tax purposes, if it's a trade-in, there's no
    >> loss recognized (it's considered a like-kind exchange), you
    >> build the loss into the basis of the new truck, therefore,
    >> the new truck (for tax purposes only) has a cost basis
    >> of 19,100 rather than 18,600.

    >
    > I could not disagree more with your GAAP entry. Trade-in values,
    > especially when trucks and autos are concerned mean absolutely nothing.
    > How many of us have walked into a dealership and been offered $500 for our
    > trade-in and then went into another dealership and been offered 10,000?
    > Its all bullshit, a game, a con, certainly not an arms length transaction.
    > The dealership will just raise or lower the asking price of the new
    > vehicle to compensate for what ever they allow on the trade.
    >
    > I will never forget the words of the last auto salesman I walked out on,
    > "I'll give you $10,000 for your trade-in and I don't even want to look at
    > it". "Hey that's wonderful", I said. "Let me pull down my pants and bend
    > over so I can make it easy for you."
    >
    > There are only two things certain when we trade-in a vehicle for a new
    > one, the adjusted basis of the old car and the cash outlay we must make to
    > drive out of the showroom. I say the tax and GAAP entry should be the
    > same.
    >


    Based on the facts given, I stand by the entry as given. If the
    facts were such that the buyer of the new truck was walking away
    w/ 10,000 in his pocket and a loan of 23,600 rather than what was
    provided then there are atcually 2 transactions which need to be
    accounted for separately, one is the sale of the truck, the other is a
    loan and the both transactions need a closer look for reasonableness.

    Again, based on the facts given, the original entry is fine.

    As far as Tax & GAAP being the same, unless the books are
    maintained on a tax basis of accounting, you're wrong.
    For book (financial statement) purposes, you depreciate the truck
    using a reasonable method and life. For Tax purposes, there are
    set rules for depreciation of vehicles. Some have artificial caps
    (e.g., "Luxury Auto" rules), some incentivize the business to buy
    assets and give and immediate write-off (e.g., IRC 179), in a given
    year such as last year and this year, there is Bonus Depreciation.
    None of these manufactured adjustments to depreciation apply
    for GAAP purposes. Of course, if the books are maintained
    on a Tax Basis, then you're correct and the there is no difference
    between the book & tax entries.
    However, we're getting pretty far afield here on a very
    basic response to a very basic question w/ a very basic (and
    reasonable) set of facts given.

    >
    >
    >
    >
    >
    >>
    >>

    >
     
    San Diego CPA, Mar 1, 2009
    #8
  9. "San Diego CPA" <> wrote in message
    news:M7Bql.2748$...
    >
    > "Haskel LaPort" <> wrote in message
    > news:49a69d0e$0$5909$...
    >>
    >> "San Diego CPA" <> wrote in message
    >> news:lKspl.8189$%...
    >>>
    >>> "Kevin" <> wrote in message
    >>> news:YZXll.101838$...
    >>>>I purchased a new vehicle and traded in my old one. Figures are as
    >>>>follows
    >>>>
    >>>> Old truck cost: $13500
    >>>> Trade in on old truck: $5000
    >>>> Accum Dep. on old truck: $8000
    >>>>
    >>>> New truck cost: $18600
    >>>> Note Payable: $13600
    >>>>
    >>>> Would this be the correct way to account for the sale of an asset and
    >>>> the purchase of the new asset with trade in?
    >>>>
    >>>> General Journal entry
    >>>>
    >>>> Account: Debit: Credit:
    >>>> Fixed Asset Acct. (old truck) $13500
    >>>> Fixed Asset Dep. Acct. $8000
    >>>> New Vehicle Asset Acct. $5000
    >>>> Asset Sale Proceeds (income acct) $500
    >>>>
    >>>> Loan Holder $13600
    >>>> New Vehicle Fixed Asset Acct. $18600
    >>>>
    >>>
    >>> Debt Credit
    >>> Truck (old) 13,500
    >>> Accum Depr (old) 8,000
    >>> Loss on Disposal 500
    >>> Truck (new) 18,600
    >>> Notes Payable 13,600
    >>>
    >>> The above is a book entry (financial reporting)
    >>> the entry for tax purpose is different.
    >>> For tax purposes, if it's a trade-in, there's no
    >>> loss recognized (it's considered a like-kind exchange), you
    >>> build the loss into the basis of the new truck, therefore,
    >>> the new truck (for tax purposes only) has a cost basis
    >>> of 19,100 rather than 18,600.

    >>
    >> I could not disagree more with your GAAP entry. Trade-in values,
    >> especially when trucks and autos are concerned mean absolutely nothing.
    >> How many of us have walked into a dealership and been offered $500 for
    >> our trade-in and then went into another dealership and been offered
    >> 10,000? Its all bullshit, a game, a con, certainly not an arms length
    >> transaction. The dealership will just raise or lower the asking price of
    >> the new vehicle to compensate for what ever they allow on the trade.
    >>
    >> I will never forget the words of the last auto salesman I walked out on,
    >> "I'll give you $10,000 for your trade-in and I don't even want to look at
    >> it". "Hey that's wonderful", I said. "Let me pull down my pants and bend
    >> over so I can make it easy for you."
    >>
    >> There are only two things certain when we trade-in a vehicle for a new
    >> one, the adjusted basis of the old car and the cash outlay we must make
    >> to drive out of the showroom. I say the tax and GAAP entry should be the
    >> same.
    >>

    >
    > Based on the facts given, I stand by the entry as given. If the
    > facts were such that the buyer of the new truck was walking away
    > w/ 10,000 in his pocket and a loan of 23,600 rather than what was
    > provided then there are atcually 2 transactions which need to be
    > accounted for separately, one is the sale of the truck, the other is a
    > loan and the both transactions need a closer look for reasonableness.
    >
    > Again, based on the facts given, the original entry is fine.
    >
    > As far as Tax & GAAP being the same, unless the books are
    > maintained on a tax basis of accounting, you're wrong.
    > For book (financial statement) purposes, you depreciate the truck
    > using a reasonable method and life. For Tax purposes, there are
    > set rules for depreciation of vehicles. Some have artificial caps
    > (e.g., "Luxury Auto" rules), some incentivize the business to buy
    > assets and give and immediate write-off (e.g., IRC 179), in a given
    > year such as last year and this year, there is Bonus Depreciation.
    > None of these manufactured adjustments to depreciation apply
    > for GAAP purposes. Of course, if the books are maintained
    > on a Tax Basis, then you're correct and the there is no difference
    > between the book & tax entries.
    > However, we're getting pretty far afield here on a very
    > basic response to a very basic question w/ a very basic (and
    > reasonable) set of facts given.


    I'm betting that the OP keeps his books strictly on a tax basis.




    >
    >>
    >>
    >>
    >>
    >>
    >>>
    >>>

    >>

    >
    >
     
    Haskel LaPort, Mar 1, 2009
    #9
  10. I would also venture to say that in this case the trade-in of one truck for
    another plus boot lacks commercial substance and thefore any gain or loss
    would be deferred for both tax and GAAP reporting.



    Commercial Substance

    21. A nonmonetary exchange has commercial substance if the entity's future

    cash flows5b are expected to significantly change as a result of the
    exchange. The

    entity's future cash flows are expected to significantly change if either of
    the

    following criteria is met:

    a. The configuration (risk, timing, and amount)5c of the future cash flows
    of the

    asset(s) received differs significantly from the configuration of the future
    cash

    flows of the asset(s) transferred.

    b. The entity-specific value5d of the asset(s) received differs from the
    entityspecific

    value of the asset(s) transferred, and the difference is significant in

    relation to the fair values of the assets exchanged.

    A qualitative assessment will, in some cases, be conclusive in determining
    that

    the estimated cash flows of the entity are expected to significantly change
    as a

    result of the exchange.

    "Haskel LaPort" <> wrote in message
    news:49ab0ff7$0$5922$...
    >
    > "San Diego CPA" <> wrote in message
    > news:M7Bql.2748$...
    >>
    >> "Haskel LaPort" <> wrote in message
    >> news:49a69d0e$0$5909$...
    >>>
    >>> "San Diego CPA" <> wrote in message
    >>> news:lKspl.8189$%...
    >>>>
    >>>> "Kevin" <> wrote in message
    >>>> news:YZXll.101838$...
    >>>>>I purchased a new vehicle and traded in my old one. Figures are as
    >>>>>follows
    >>>>>
    >>>>> Old truck cost: $13500
    >>>>> Trade in on old truck: $5000
    >>>>> Accum Dep. on old truck: $8000
    >>>>>
    >>>>> New truck cost: $18600
    >>>>> Note Payable: $13600
    >>>>>
    >>>>> Would this be the correct way to account for the sale of an asset and
    >>>>> the purchase of the new asset with trade in?
    >>>>>
    >>>>> General Journal entry
    >>>>>
    >>>>> Account: Debit: Credit:
    >>>>> Fixed Asset Acct. (old truck) $13500
    >>>>> Fixed Asset Dep. Acct. $8000
    >>>>> New Vehicle Asset Acct. $5000
    >>>>> Asset Sale Proceeds (income acct) $500
    >>>>>
    >>>>> Loan Holder $13600
    >>>>> New Vehicle Fixed Asset Acct. $18600
    >>>>>
    >>>>
    >>>> Debt Credit
    >>>> Truck (old) 13,500
    >>>> Accum Depr (old) 8,000
    >>>> Loss on Disposal 500
    >>>> Truck (new) 18,600
    >>>> Notes Payable 13,600
    >>>>
    >>>> The above is a book entry (financial reporting)
    >>>> the entry for tax purpose is different.
    >>>> For tax purposes, if it's a trade-in, there's no
    >>>> loss recognized (it's considered a like-kind exchange), you
    >>>> build the loss into the basis of the new truck, therefore,
    >>>> the new truck (for tax purposes only) has a cost basis
    >>>> of 19,100 rather than 18,600.
    >>>
    >>> I could not disagree more with your GAAP entry. Trade-in values,
    >>> especially when trucks and autos are concerned mean absolutely nothing.
    >>> How many of us have walked into a dealership and been offered $500 for
    >>> our trade-in and then went into another dealership and been offered
    >>> 10,000? Its all bullshit, a game, a con, certainly not an arms length
    >>> transaction. The dealership will just raise or lower the asking price of
    >>> the new vehicle to compensate for what ever they allow on the trade.
    >>>
    >>> I will never forget the words of the last auto salesman I walked out on,
    >>> "I'll give you $10,000 for your trade-in and I don't even want to look
    >>> at it". "Hey that's wonderful", I said. "Let me pull down my pants and
    >>> bend over so I can make it easy for you."
    >>>
    >>> There are only two things certain when we trade-in a vehicle for a new
    >>> one, the adjusted basis of the old car and the cash outlay we must make
    >>> to drive out of the showroom. I say the tax and GAAP entry should be
    >>> the same.
    >>>

    >>
    >> Based on the facts given, I stand by the entry as given. If the
    >> facts were such that the buyer of the new truck was walking away
    >> w/ 10,000 in his pocket and a loan of 23,600 rather than what was
    >> provided then there are atcually 2 transactions which need to be
    >> accounted for separately, one is the sale of the truck, the other is a
    >> loan and the both transactions need a closer look for reasonableness.
    >>
    >> Again, based on the facts given, the original entry is fine.
    >>
    >> As far as Tax & GAAP being the same, unless the books are
    >> maintained on a tax basis of accounting, you're wrong.
    >> For book (financial statement) purposes, you depreciate the truck
    >> using a reasonable method and life. For Tax purposes, there are
    >> set rules for depreciation of vehicles. Some have artificial caps
    >> (e.g., "Luxury Auto" rules), some incentivize the business to buy
    >> assets and give and immediate write-off (e.g., IRC 179), in a given
    >> year such as last year and this year, there is Bonus Depreciation.
    >> None of these manufactured adjustments to depreciation apply
    >> for GAAP purposes. Of course, if the books are maintained
    >> on a Tax Basis, then you're correct and the there is no difference
    >> between the book & tax entries.
    >> However, we're getting pretty far afield here on a very
    >> basic response to a very basic question w/ a very basic (and
    >> reasonable) set of facts given.

    >
    > I'm betting that the OP keeps his books strictly on a tax basis.
    >
    >
    >
    >
    >>
    >>>
    >>>
    >>>
    >>>
    >>>
    >>>>
    >>>>
    >>>

    >>
    >>

    >
     
    Haskel LaPort, Mar 1, 2009
    #10
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