Accounts payable balance increasing instead of decreasing


M

Mr. B

Hi,

I'm posing this question on behalf of a friend of mine who uses QuickBooks
Pro 2002 for a non-profit organization. I help him with his OS and network
problems, and somehow he feels it makes me qualified to troubleshooting his
accounting program. ;-)

In any case, what he's seeing is that his accounts payable balance INCREASES
when bills (payables) are paid instead of DECREASING, and he is wondering
what kind of entry error he may have made to cause this to occur. We
reviewed the balance for the past year or two and this is not a recent
phenomenon.

I apologize if this information is vague...as I mentioned before I am not an
accountant. I realize that it's entirely possible that there may be a large
number of causes, but he's hoping that I can at least get him pointed in the
right direction for troubleshooting.

Thanks for any help.

Bryan
 
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T

Tee

Mr. B said:
Hi,

I'm posing this question on behalf of a friend of mine who uses QuickBooks
Pro 2002 for a non-profit organization. I help him with his OS and network
problems, and somehow he feels it makes me qualified to troubleshooting his
accounting program. ;-)

In any case, what he's seeing is that his accounts payable balance INCREASES
when bills (payables) are paid instead of DECREASING, and he is wondering
what kind of entry error he may have made to cause this to occur. We
reviewed the balance for the past year or two and this is not a recent
phenomenon.

I apologize if this information is vague...as I mentioned before I am not an
accountant. I realize that it's entirely possible that there may be a large
number of causes, but he's hoping that I can at least get him pointed in the
right direction for troubleshooting.

Thanks for any help.
Is the checking account decreasing with each payment? If not then in the
Pay Bills window, he may have an incorrect account listed at the bottom. If
your friend double-clicsk on A/P in the chart of accounts, it'll pull up the
register. Bills he entered should show in the Billed column and once
they're paid they should show in the Paid column.
 

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