Business Expenses reimbursment, How to account it ?


C

chamuko

I've got Money 2001

Can anybody tell me how to account/treat Reimbursed Business Expenses ? This
is the scenario I've got: I travel a lot and spend from my own check account
and the company Credit Card as well; eventually deliver my expense account
and get the refund from my employer directly to my checking account.

How can I account this transaction (refund to my checking account) so it
does not get mixed with my personal spending ?

Thanks
 
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D

Dick Watson

See http://umpmfaq.info/faqdb.php?q=36.

If you use good categories, you can weed this out from you own
spending/income. It won't be completely transparent as these categories will
show up in reports and what not but you can customize them out if it suits
your purposes. I use Job Expense:Reimbursable, Job Expense:Unreimbursable,
and Other Income:Job Expense Reimbursement.
 
H

harrelsonesq

No, don't use an income category, or it will go in your reports as taxable!
Accountable expenses aren't subject to taxes.

I use a negative expense. There's one already there -- Job
Expense:Reimbursed. You don't need to create your own.

Job Expense:Reimbursed and their reimbursements should zero out over a year.
Job Expense:Nonreimbursed is deductible, if you have enough of them, so be
sure to use it whenever it applies.

Susan
 
C

Chris Cowles

harrelsonesq said:
No, don't use an income category, or it will go in your reports as
taxable! Accountable expenses aren't subject to taxes.

I use a negative expense. There's one already there -- Job
Expense:Reimbursed. You don't need to create your own.

Job Expense:Reimbursed and their reimbursements should zero out over a
year. Job Expense:Nonreimbursed is deductible, if you have enough of them,
so be sure to use it whenever it applies.
If you get a per-diem and your expenses are less than the per-diem, is that
not income?
 
D

Dick Watson

Not all income is taxable. Check how the category is setup to determine how
Money will treat it in tax reporting and tax estimating.

I think I need to write a FAQ...
 
H

harrelsonesq

If you have to account for all your expenses, and get reimbursed only for
those expenses you report, it's not taxable.

If you get a fixed amount, without having to account for how much of it you
spent, the whole thing is taxable.

Susan
 
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H

harrelsonesq

It's the same as the rebate one.

Is it income or negative expense? If you call it income, it messes up your
reports, budget, etc., even with the tax/nontax box checked.

That's what the Job Expense:Reimbursed category is for, and the
reimbursement is a negative of the same, right?.

Or, you cam fill out separate deposit slips. ;) Unless your employer is lazy
and puts it on your paycheck, which will mess up automatic splits for months
;p

Susan
 
D

Dick Watson

I don't have any of the associated categories in the budget and they don't
get there from scheduled items since there aren't any. As to reports, it's
an effect I understand, so I don't worry it. My employer does throw it in
the direct deposit stream.

Agreed, the negative expense is one way to handle it. But the expense, once
entered anywhere as anything, will still propagate into certain reports, et
al.

The FAQ I was going to write was "I had some [kind of income]. Won't
recording that screw up my Money tax data? Won't Money think it's taxable?"
 
A

Amit

I don't get it. Why isn't anyone following Money's own F1 help guide and
creating an asset account called "Reimbursable Expenses," then transferring
the expenses in and out of there as they're reimbursed? It's such an elegant
solution, and it keeps your Reports clean too.
 
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C

Chris Cowles

Amit said:
I don't get it. Why isn't anyone following Money's own F1 help guide and
creating an asset account called "Reimbursable Expenses," then
transferring
the expenses in and out of there as they're reimbursed? It's such an
elegant
solution, and it keeps your Reports clean too.
I do, but there's reason not to if you're reimbursed in a timely manner: the
net amount after reimbursement will remain as an expense.
 

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