Can't change check "Type" in the Check register


M

Mike Webb

Using QB Pro 2003 for Non-Profits.

For a reason we can't currently figure out, the Payroll Liabilities amount
for the month of Jan 2004 (paid on 4 Feb) doesn't show up in the Check
Register. To clear this up for reconciliation, we tried to enter a check in
the register for the amount, and we are able to enter in everything - BUT
.... the problem is that the Check Type can't be edited. It should read
"LIAB - CHK", but is locked as "CHK".

How can we correct this?

TIA,
Mike
 
L

Lisa Chambers

Mike Webb said:
Using QB Pro 2003 for Non-Profits.

For a reason we can't currently figure out, the Payroll Liabilities amount
for the month of Jan 2004 (paid on 4 Feb) doesn't show up in the Check
Register. To clear this up for reconciliation, we tried to enter a check in
the register for the amount, and we are able to enter in everything - BUT
... the problem is that the Check Type can't be edited. It should read
"LIAB - CHK", but is locked as "CHK".

How can we correct this?

TIA,
Mike
You can't... You can't create a Liability Check using the check register.
What would concern me is where did the original liablility check go?
Find the original payment (Do you have two bank accounts? Did you perhaps
click on a different account name when you created the liability check?). If
the original payment is indeed missing (accidentally deleted?) then
re-create the check from the pay payroll liabilities screen, entering the
payment date and the number of the check. Do this BEFORE you create the
March payment.
 
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M

Mike Webb

I appreciate your comments, and request your patience as I ask further
questions on this subject.

We are very new to QB - just started with this calendar year; we had been
using Red Wing - a DOS-based program for years. I am totally new to QB and
was assigned the task of handling payroll. It is certainly possible that I
didn't do this task (Pay Payroll Liabilities) in early Feb for the Jan pay
period. That would explain the missing check, as we only have the one bank
account.
I have already done the March payroll liabilities (confirmed by the Office
Mgr and myself yesterday) for the February pay period. So ... what is our
next step? I've looked all over the QB FAQ's and this newsgroup for help on
"Check Type" and have gotten zilch. I suspect we are wrapped around the
axle on this one -- and shouldn't be. The liabilities are matched to an
account, the payroll reports and pay stubs all show the necessary info.
Comments.

Thanks again,
Mike
 
G

Guest

Mike Webb said:
I have already done the March payroll liabilities (confirmed by the Office
Mgr and myself yesterday) for the February pay period. So ... what is our
next step?
I don't know if this will help you but you may try it. I haven't done
many payroll liability payments with QB.

Go to your March payroll liabilities payment, the one that is
correctly labeled as a liability check and memorize it by clicking on
Edit > Memorize Liability Check, give it an appropriate name and
choose if you want to be reminded, etc.

Then open the memorized transactions list by clicking on List >
Memorized Transactions, double click on the one you just created and
you'll see a window just like the check writing window, but it will
have a tab at the bottom area called Payroll Liabilities with the list
of expense accounts already filled in (they are the ones from the
check you memorized from March).

If you enter all the information correctly, including the very
important date of "payment for payroll liabilities through.." then QB
should apply the payment as expected.

I hope this is helpful and I hope I understood the question.

==
 
M

Mike Webb

Thanks. I'll give it a try.

I don't know if this will help you but you may try it. I haven't done
many payroll liability payments with QB.

Go to your March payroll liabilities payment, the one that is
correctly labeled as a liability check and memorize it by clicking on
Edit > Memorize Liability Check, give it an appropriate name and
choose if you want to be reminded, etc.

Then open the memorized transactions list by clicking on List >
Memorized Transactions, double click on the one you just created and
you'll see a window just like the check writing window, but it will
have a tab at the bottom area called Payroll Liabilities with the list
of expense accounts already filled in (they are the ones from the
check you memorized from March).

If you enter all the information correctly, including the very
important date of "payment for payroll liabilities through.." then QB
should apply the payment as expected.

I hope this is helpful and I hope I understood the question.

==
 
L

Lisa Chambers

(edited to remove top-posting)
Mike Webb said:
check?).
I appreciate your comments, and request your patience as I ask further
questions on this subject.

We are very new to QB - just started with this calendar year; we had been
using Red Wing - a DOS-based program for years. I am totally new to QB and
was assigned the task of handling payroll. It is certainly possible that I
didn't do this task (Pay Payroll Liabilities) in early Feb for the Jan pay
period. That would explain the missing check, as we only have the one bank
account.
I have already done the March payroll liabilities (confirmed by the Office
Mgr and myself yesterday) for the February pay period. So ... what is our
next step? I've looked all over the QB FAQ's and this newsgroup for help on
"Check Type" and have gotten zilch. I suspect we are wrapped around the
axle on this one -- and shouldn't be. The liabilities are matched to an
account, the payroll reports and pay stubs all show the necessary info.
Comments.

Thanks again,
Mike
I am confused.
Your first post said you paid the January payroll liabilities on Feb 4, and
that somehow the check didn't "show up in the Check Register." To reconcile
(I presumed with your bank statement) you tried to re-enter the information
in the check register, and were concerned it was not listed as a liability
check.
Now you are saying that
"It is certainly possible that I
didn't do this task (Pay Payroll Liabilities) in early Feb for the Jan pay
period. That would explain the missing check, as we only have the one bank
account"
If you did not make the payment on Feb 4, then the amounts owed would
normally have been included when you made the payment through 2/29/04,
provided you hadn't 'adjusted' for the missing payment.

As I responded.. you cannot change a transaction type from 'CHK' (created
using the write checks window or by entering payment information directly
into the bank account register) to "LIAB - CHK" (created using the pay
liabilities window).

Your options are:
1) Ignore the transaction type. If, as you state, "The liabilities are
matched to an account, the payroll reports and pay stubs all show the
necessary info", and you are sure the account balances are correct, why does
the transaction type matter?

2) Re-create the 'missing' liability check. Copy down the amounts... delete
the 'CHK' transaction you created 2/4/04. Go to the pay payroll liabilities
window and select the liability period ending with 1/31/2004. The January
payroll liabilities should appear. (If no amounts appear, check your March
payment... it could be payments through 2/29 included the January amounts).
Click the amounts, assign the date and the check number you used on your
original 2/4 payment.
 
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M

Mike Webb

Thanks.
Lisa Chambers said:
(edited to remove top-posting)
that help
I am confused.
Your first post said you paid the January payroll liabilities on Feb 4, and
that somehow the check didn't "show up in the Check Register." To reconcile
(I presumed with your bank statement) you tried to re-enter the information
in the check register, and were concerned it was not listed as a liability
check.
Now you are saying that
If you did not make the payment on Feb 4, then the amounts owed would
normally have been included when you made the payment through 2/29/04,
provided you hadn't 'adjusted' for the missing payment.

As I responded.. you cannot change a transaction type from 'CHK' (created
using the write checks window or by entering payment information directly
into the bank account register) to "LIAB - CHK" (created using the pay
liabilities window).

Your options are:
1) Ignore the transaction type. If, as you state, "The liabilities are
matched to an account, the payroll reports and pay stubs all show the
necessary info", and you are sure the account balances are correct, why does
the transaction type matter?

2) Re-create the 'missing' liability check. Copy down the amounts... delete
the 'CHK' transaction you created 2/4/04. Go to the pay payroll liabilities
window and select the liability period ending with 1/31/2004. The January
payroll liabilities should appear. (If no amounts appear, check your March
payment... it could be payments through 2/29 included the January amounts).
Click the amounts, assign the date and the check number you used on your
original 2/4 payment.
 

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