Can't change check "Type" in the Check register

Discussion in 'Quickbooks' started by Mike Webb, Mar 3, 2004.

  1. Mike Webb

    Mike Webb Guest

    Using QB Pro 2003 for Non-Profits.

    For a reason we can't currently figure out, the Payroll Liabilities amount
    for the month of Jan 2004 (paid on 4 Feb) doesn't show up in the Check
    Register. To clear this up for reconciliation, we tried to enter a check in
    the register for the amount, and we are able to enter in everything - BUT
    .... the problem is that the Check Type can't be edited. It should read
    "LIAB - CHK", but is locked as "CHK".

    How can we correct this?

    Mike Webb, Mar 3, 2004
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  2. You can't... You can't create a Liability Check using the check register.
    What would concern me is where did the original liablility check go?
    Find the original payment (Do you have two bank accounts? Did you perhaps
    click on a different account name when you created the liability check?). If
    the original payment is indeed missing (accidentally deleted?) then
    re-create the check from the pay payroll liabilities screen, entering the
    payment date and the number of the check. Do this BEFORE you create the
    March payment.
    Lisa Chambers, Mar 4, 2004
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  3. Mike Webb

    Mike Webb Guest

    I appreciate your comments, and request your patience as I ask further
    questions on this subject.

    We are very new to QB - just started with this calendar year; we had been
    using Red Wing - a DOS-based program for years. I am totally new to QB and
    was assigned the task of handling payroll. It is certainly possible that I
    didn't do this task (Pay Payroll Liabilities) in early Feb for the Jan pay
    period. That would explain the missing check, as we only have the one bank
    I have already done the March payroll liabilities (confirmed by the Office
    Mgr and myself yesterday) for the February pay period. So ... what is our
    next step? I've looked all over the QB FAQ's and this newsgroup for help on
    "Check Type" and have gotten zilch. I suspect we are wrapped around the
    axle on this one -- and shouldn't be. The liabilities are matched to an
    account, the payroll reports and pay stubs all show the necessary info.

    Thanks again,
    Mike Webb, Mar 4, 2004
  4. Mike Webb

    Guest Guest

    I don't know if this will help you but you may try it. I haven't done
    many payroll liability payments with QB.

    Go to your March payroll liabilities payment, the one that is
    correctly labeled as a liability check and memorize it by clicking on
    Edit > Memorize Liability Check, give it an appropriate name and
    choose if you want to be reminded, etc.

    Then open the memorized transactions list by clicking on List >
    Memorized Transactions, double click on the one you just created and
    you'll see a window just like the check writing window, but it will
    have a tab at the bottom area called Payroll Liabilities with the list
    of expense accounts already filled in (they are the ones from the
    check you memorized from March).

    If you enter all the information correctly, including the very
    important date of "payment for payroll liabilities through.." then QB
    should apply the payment as expected.

    I hope this is helpful and I hope I understood the question.

    Guest, Mar 4, 2004
  5. Mike Webb

    Mike Webb Guest

    Thanks. I'll give it a try.

    Mike Webb, Mar 4, 2004
  6. (edited to remove top-posting)
    I am confused.
    Your first post said you paid the January payroll liabilities on Feb 4, and
    that somehow the check didn't "show up in the Check Register." To reconcile
    (I presumed with your bank statement) you tried to re-enter the information
    in the check register, and were concerned it was not listed as a liability
    Now you are saying that
    If you did not make the payment on Feb 4, then the amounts owed would
    normally have been included when you made the payment through 2/29/04,
    provided you hadn't 'adjusted' for the missing payment.

    As I responded.. you cannot change a transaction type from 'CHK' (created
    using the write checks window or by entering payment information directly
    into the bank account register) to "LIAB - CHK" (created using the pay
    liabilities window).

    Your options are:
    1) Ignore the transaction type. If, as you state, "The liabilities are
    matched to an account, the payroll reports and pay stubs all show the
    necessary info", and you are sure the account balances are correct, why does
    the transaction type matter?

    2) Re-create the 'missing' liability check. Copy down the amounts... delete
    the 'CHK' transaction you created 2/4/04. Go to the pay payroll liabilities
    window and select the liability period ending with 1/31/2004. The January
    payroll liabilities should appear. (If no amounts appear, check your March
    payment... it could be payments through 2/29 included the January amounts).
    Click the amounts, assign the date and the check number you used on your
    original 2/4 payment.
    Lisa Chambers, Mar 5, 2004
  7. Mike Webb

    Mike Webb Guest

    Mike Webb, Mar 5, 2004
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