Changing billable hours


G

GC

I applied billable hours to an invoice then inadvertantly made those same
hours billable again. So now the hours show up under Time/Cost as unapplied.

Is there a way to mark them as billed without actually billing them in the
usual way?
 
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J

James Ryce

You can open the original invoice, click on TIME/COSTS, click on HIDE for
the hours you want to remove, and save the invoice again. Or, go to the
timecard for the employee for the date of the hours to remove and click on
the invoice icon in the last column to X it out. If there is more hours for
the job on the time card than you want to remove from billing, then first
split up the time to more than one row on the time card so that you can
remove some hours from billing and leave the rest to be billed for later.
HTH.
 
L

L

James Ryce said:
You can open the original invoice, click on TIME/COSTS, click on HIDE for
the hours you want to remove, and save the invoice again. Or, go to the
timecard for the employee for the date of the hours to remove and click on
the invoice icon in the last column to X it out. If there is more hours
for the job on the time card than you want to remove from billing, then
first split up the time to more than one row on the time card so that you
can remove some hours from billing and leave the rest to be billed for
later. HTH.
I've often wished for a way to mark hours as 'billed' so that I could keep
track of all the hours my men have worked, using the timesheets function,
and mark them as 'billed' for the jobs that were estimated.
 
E

Ed Adams

When the hours are added to an invoice (billed) the 'billable' icon in the
far right column turns grey. If the icon is clear (white) the hours have
not been billed. If the icon is grey the hours have been billed. If the
icon has a red 'X' the hours won't be billed. You can change the icon by
clicking on it.
 
L

Lisa C

Ed Adams said:
When the hours are added to an invoice (billed) the 'billable' icon in the
far right column turns grey. If the icon is clear (white) the hours have
not been billed. If the icon is grey the hours have been billed. If the
icon has a red 'X' the hours won't be billed. You can change the icon by
clicking on it.
Haven't been able to change the icon to grey.
Obviously, I am not adding the hours to the invoice, as the job is not T&M.
 
J

James Ryce

The icon won't be gray unless the hours have been billed in an invoice. You
can X thru the icons shown to the right of the rows of jobs on the time
cards by clicking on them. This will prevent the hours from appearing later
when creating invoices for that particular job.
 
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E

Ed Adams

James Ryce said:
The icon won't be gray unless the hours have been billed in an invoice.
You can X thru the icons shown to the right of the rows of jobs on the
time cards by clicking on them. This will prevent the hours from
appearing later when creating invoices for that particular job.
Right. Sorry, You can't manually change it to gray. That would indicate
that the time had already been billed. You can, though, change it from gray
to white, basically resetting the charge to billable. Of course, you can
also make it not-payable which puts the red 'X' over the box.
 
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G

GC

I just figured out a simple work-around way to do it.

My invoice has the hours already billed, right? So I clicked on all the
hours & billed them again & saved the invoice. Now all the hours are billed
again.
Then I just deleted the repeat billable items at the bottom of the
invoice....done.

Gary
 

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