cheap, web-based method to collect employee timesheets/timecards ?


T

Todd

hey all,
I'm working as a I.T. consultant for a staffing agency ("recruiter").
This business supplies temporary employees to other companies. In
order to get paid, each temp employee is required to fill out a
timesheet every Friday, have their manager approve it with signature,
and then fax it back to our company.

For various reasons, this has become cumbersome now that our company
has many temps on their payroll. I'm trying to find an alternative way
to collect the information. Does anyone know of a cheap, and easy
web-based solution? Perhaps a "form" on a website that the temp
accesses and inputs their hours, and click "submit"? And, perhaps a
separate web page, protected by a password that only the manager
knows, who can then later visit the page to approve the hours of the
aforementioned temp? Any idea on how difficult to set up and
maintain?

My client wants a inexpensive solution that does not require hiring a
full time I.T. support person to maintain. Thanks.
 
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B

BRaskinCPA

hey all,
I'm working as a I.T. consultant for a staffing agency ("recruiter").
This business supplies temporary employees to other companies. In
order to get paid, each temp employee is required to fill out a
timesheet every Friday, have their manager approve it with signature,
and then fax it back to our company.

For various reasons, this has become cumbersome now that our company
has many temps on their payroll. I'm trying to find an alternative way
to collect the information. Does anyone know of a cheap, and easy
web-based solution? Perhaps a "form" on a website that the temp
accesses and inputs their hours, and click "submit"? And, perhaps a
separate web page, protected by a password that only the manager
knows, who can then later visit the page to approve the hours of the
aforementioned temp? Any idea on how difficult to set up and
maintain?

My client wants a inexpensive solution that does not require hiring a
full time I.T. support person to maintain. Thanks.
That is an interesting question.

I did some consulting work for Robert Half Accountemps last year. Their
method
was to have me fax them a time sheet for the week signed by me and the
person I
was working for.

Apparently this is the most efficient method for them. They have thousands
of
temps. So, if your client is larger then they are, maybe they should learn
from
the "smaller" guy.
Bruce Raskin, CPA
Small Business and Individual Tax and Accounting Services
 
W

wjr

Have you looked into RFID? I have seen some examples of using RFID for
web-based data entry.

wjr
 
B

Bryant

Hello. I'm a consultant and I've implemented solutions for similar
problems. There are a few ways to go about this.

For a quick and cheap solution, you could create a data-driven web
application and allow an administrator to download the results. This
would provide world-wide-access and not require any full-time IT
staff.

If you are looking for something a little more extensive, I can
recommend an enterprise software solution that can provide online
forms. This would also allow you to automate manual paper processes.

Feel free to post or email me with any questions.

-- Bryant
 
B

bcexelbi

I am actually constructing this right now for a company that I work
with. The system I am working on requires data entry by the employee,
followed by approval from a supervisor. Once approved a web-based bill
(for printing or e-presentation) is prepared on the billing cycle.

All data is going to be exportable to csv for other programs.

This is being developed for a smaller shop where they have lots of low
hour employees working with lots of low hour clients. The net result
is their QuickBooks bookkeeper was getting overwhelmed tracking all of
the tiny POs. This will allow them to calculate payroll quickly, and
just do "Summary POs" in QB.

I was debating releasing this as a webservice. Would you think that if
your company was facing this problem at the time of release that they
would purchase it? Or is this something that would only be trusted in
house.

Obviously they could freely use the data download to bill/pay as they
please.

comments?

thanks,

bex
 
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D

DraftShadow

Have you looked at Paychex Time In A Box? This is an all in one system
that gives swipe cards, or fingerprint check in, software, and tracking
tools.

www.paychex.com
 
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