Combining Employee Reimbursement + Payroll Check


P

PT

New user - QB Pro 2005

Our employees occasionally pay expenses out of pocket, for which they are
reimbursed.
I can create a pure payroll check, and a separate pure reimbursement check.

Is there any simple way to produce a single payroll check + reimbursement?
 
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G

Golden California Girls

PT said:
New user - QB Pro 2005

Our employees occasionally pay expenses out of pocket, for which they are
reimbursed.
I can create a pure payroll check, and a separate pure reimbursement check.

Is there any simple way to produce a single payroll check + reimbursement?
Yes.

Simply set up the payroll item as needed. [No tax effects and when entering
on the check put it last so it doesn't affect other items] You may need a
journal entry as well depending on how you enter the expense.
 
P

PT

I'm not clear here. Typicall, I've entered the reimbursement as a bill
payable to the employee.

When I create the employee's payroll check via Employees | Pay Employee,
Only the Gross pay less withholding shows up. I don't have any option to
alter the check -- unless I've overlooked something

--
PT
PT said:
New user - QB Pro 2005

Our employees occasionally pay expenses out of pocket, for which they are
reimbursed.
I can create a pure payroll check, and a separate pure reimbursement
check.

Is there any simple way to produce a single payroll check + reimbursement?
Yes.

Simply set up the payroll item as needed. [No tax effects and when entering
on the check put it last so it doesn't affect other items] You may need a
journal entry as well depending on how you enter the expense.
 
A

Allan Martin

PT said:
I'm not clear here. Typicall, I've entered the reimbursement as a bill
payable to the employee.

When I create the employee's payroll check via Employees | Pay Employee,
Only the Gross pay less withholding shows up. I don't have any option to
alter the check -- unless I've overlooked something

Indeed you have, big time. Fortunately for you the Golden California Girls
have taken a special interest in your problem.


--
PT
PT said:
New user - QB Pro 2005

Our employees occasionally pay expenses out of pocket, for which they are
reimbursed.
I can create a pure payroll check, and a separate pure reimbursement
check.

Is there any simple way to produce a single payroll check +
reimbursement?
Yes.

Simply set up the payroll item as needed. [No tax effects and when
entering
on the check put it last so it doesn't affect other items] You may need a
journal entry as well depending on how you enter the expense.
 
M

myQBaccountant

Hi !!!

Create a account say 'Reimbursable' under type 'Other Current
Liability'. For recording the payment made by the employee make a
Journal Debiting the particular expenses account and crediting
'Reimbursable' account. Now when creating the employee paycheck
type Reimbursable under 'Other Payroll Item', when asked to tag to
the 'Expenses account' select 'Reimbursable' account, in the
Tax Tracking Type select 'None' and keep on clicking next and then
Finish. Put the amount of Reimbursement in 'Rate' column and do the
rest as you generally do.

Victor


myQBaccountant Team
Free unlimited Quickbooks Support
http://www.myqbaccountant.com/

New user - QB Pro 2005

Our employees occasionally pay expenses out of pocket, for which they are
reimbursed.
I can create a pure payroll check, and a separate pure reimbursement check.

Is there any simple way to produce a single payroll check +
reimbursement?
 
Ad

Advertisements

G

Golden California Girls

PT said:
I'm not clear here. Typicall, I've entered the reimbursement as a bill
payable to the employee.

When I create the employee's payroll check via Employees | Pay Employee,
Only the Gross pay less withholding shows up. I don't have any option to
alter the check -- unless I've overlooked something
Indeed you have. There is an entire area on the create paycheck check screen
where you put in other items for the check. Things like 401(k)'s, comissions,
bonuses, health plan deductions, deductions for advance pay, or even
reimbursements.
 
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