Emailing Invoices


J

John

Has anyone figured out how to get Quickbooks to send invoices to an MAPI mail
program (in my case - Eudora) so I can have a record of sent emails etc.

Why does it send it through Intuits' servers?

Thanks
John
____ _
| __\_\_o____/_|
<[___\_\_-----<------------------<No Spam Please><
| o'
 
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L

Laura

Have you ever considered using something like CutePDF to print the invoice
to a PDF file that you can attach to an e-mail message you compose yourself?
Otherwise, you are stuck using the Intuit mail servers.

Has anyone figured out how to get Quickbooks to send invoices to an MAPI
mail
program (in my case - Eudora) so I can have a record of sent emails etc.

Why does it send it through Intuits' servers?

Thanks
John
____ _
| __\_\_o____/_|
<[___\_\_-----<------------------<No Spam Please><
| o'
 
J

John

Yes! But you have to send them one at a time with that method - and I have a
LOT of invoices that I send out all at once.

Curious as to WHY Intuit has decided to do it this way when it's obviously
"unorthodox" and I cant see how it benefits the user or Intuit without me
imagining something cynical.



Have you ever considered using something like CutePDF to print the invoice
to a PDF file that you can attach to an e-mail message you compose yourself?
Otherwise, you are stuck using the Intuit mail servers.

Has anyone figured out how to get Quickbooks to send invoices to an MAPI
mail
program (in my case - Eudora) so I can have a record of sent emails etc.

Why does it send it through Intuits' servers?
____ _
| __\_\_o____/_|
<[___\_\_-----<------------------<No Spam Please><
| o'
 
G

Golden California Girls

John said:
Has anyone figured out how to get Quickbooks to send invoices to an MAPI mail
program (in my case - Eudora) so I can have a record of sent emails etc.

Why does it send it through Intuits' servers?

Thanks
John
Gee, ya think it might because they are collecting data for the Government?
 
G

Golden California Girls

John said:
Yes! But you have to send them one at a time with that method - and I have a
LOT of invoices that I send out all at once.

Curious as to WHY Intuit has decided to do it this way when it's obviously
"unorthodox" and I cant see how it benefits the user or Intuit without me
imagining something cynical.
Cynical is correct. Remember this is Intuit we are talking about.
 
J

Justin Brown - SYNACS

Curious as to WHY Intuit has decided to do it this way when it's obviously
"unorthodox" and I cant see how it benefits the user or Intuit without me
imagining something cynical.

I wondered about this too, for some time. My conclusion (thus far) is
that they did this in an effort to prevent invoices from bouncing back
to the sender as suspected spam. A "bigger" organization is going to
be better equipped to ensure consistent mail delivery than a "smaller"
one, such as ourselves.

It's cheesy sounding, but they are looking at their bottom line. That
means if they have to support a "no touch" system that mails invoices
for you, versus helping you setup the interaction between your QB and
your MAPI or SMTP provider, and troubleshooting those services when
they are down, QB will choose the former and cut down the cost of
running their call centers.

As the "vendor" to my clients, I really believe that my bookkeeping
software should allow me to route these e-mails through Exchange. At
least give me the option, so that I have a record of what was sent, to
whom, and when. That QuickBooks doesn't allow this, and that it does
not record these messages is in my opinion a complete abortion.
 
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J

John

I'm thinking that one way to record the outgoing emailed invoices is to CC them
to myself. I'll try it next billing cycle and see if it's feasible.

John



I wondered about this too, for some time. My conclusion (thus far) is
that they did this in an effort to prevent invoices from bouncing back
to the sender as suspected spam. A "bigger" organization is going to
be better equipped to ensure consistent mail delivery than a "smaller"
one, such as ourselves.

It's cheesy sounding, but they are looking at their bottom line. That
means if they have to support a "no touch" system that mails invoices
for you, versus helping you setup the interaction between your QB and
your MAPI or SMTP provider, and troubleshooting those services when
they are down, QB will choose the former and cut down the cost of
running their call centers.

As the "vendor" to my clients, I really believe that my bookkeeping
software should allow me to route these e-mails through Exchange. At
least give me the option, so that I have a record of what was sent, to
whom, and when. That QuickBooks doesn't allow this, and that it does
not record these messages is in my opinion a complete abortion.
____ _
| __\_\_o____/_|
<[___\_\_-----<------------------<No Spam Please><
| o'
 
J

Justin Brown - SYNACS

Been doing it for two years. It works, but there is apparently no way
to set that CC up as a default (not even per customer), so there's the
additional effort for every invoice mailed.

I'm thinking that one way to record the outgoing emailed invoices is to CC them
to myself. I'll try it next billing cycle and see if it's feasible.

John

I wondered about this too, for some time. My conclusion (thus far) is
that they did this in an effort to prevent invoices from bouncing back
to the sender as suspected spam. A "bigger" organization is going to
be better equipped to ensure consistent mail delivery than a "smaller"
one, such as ourselves.
It's cheesy sounding, but they are looking at their bottom line. That
means if they have to support a "no touch" system that mails invoices
for you, versus helping you setup the interaction between your QB and
your MAPI or SMTP provider, and troubleshooting those services when
they are down, QB will choose the former and cut down the cost of
running their call centers.
As the "vendor" to my clients, I really believe that my bookkeeping
software should allow me to route these e-mails through Exchange. At
least give me the option, so that I have a record of what was sent, to
whom, and when. That QuickBooks doesn't allow this, and that it does
not record these messages is in my opinion a complete abortion.
____ _
| __\_\_o____/_|
<[___\_\_-----<------------------<No Spam Please><
| o'
 
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J

John

Perhaps putting a comma and then MY email address after each customers address?

NOPE . . . It only excepts one address.

So if anyone else would like to see this fixed . . . send a feedback message at:

http://quickbooks.intuit.com/commerce/common/fragments/feedback.jhtml

John

Been doing it for two years. It works, but there is apparently no way
to set that CC up as a default (not even per customer), so there's the
additional effort for every invoice mailed.

I'm thinking that one way to record the outgoing emailed invoices is to CC them
to myself. I'll try it next billing cycle and see if it's feasible.

John

Curious as to WHY Intuit has decided to do it this way when it's obviously
"unorthodox" and I cant see how it benefits the user or Intuit without me
imagining something cynical.
I wondered about this too, for some time. My conclusion (thus far) is
that they did this in an effort to prevent invoices from bouncing back
to the sender as suspected spam. A "bigger" organization is going to
be better equipped to ensure consistent mail delivery than a "smaller"
one, such as ourselves.
It's cheesy sounding, but they are looking at their bottom line. That
means if they have to support a "no touch" system that mails invoices
for you, versus helping you setup the interaction between your QB and
your MAPI or SMTP provider, and troubleshooting those services when
they are down, QB will choose the former and cut down the cost of
running their call centers.
As the "vendor" to my clients, I really believe that my bookkeeping
software should allow me to route these e-mails through Exchange. At
least give me the option, so that I have a record of what was sent, to
whom, and when. That QuickBooks doesn't allow this, and that it does
not record these messages is in my opinion a complete abortion.
____ _
| __\_\_o____/_|
<[___\_\_-----<------------------<No Spam Please><
| o'
____ _
| __\_\_o____/_|
<[___\_\_-----<------------------<No Spam Please><
| o'
 

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