Envelopes?


D

Dusty

Hi Techies,
Just a quick question. I'm using QB 2007 pro. Is there a simple way to print
envelopes? Not letters, just envelopes. In previous versions I've gone into
the vendor center and copied the vendor address and pasted it into word to
print my my envelopes. Not a problem just a bit cumbersome. I was just
curious if there was a way to print envelopes from within QuickBooks.
Tnx,
Dusty
 
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H

HeyBub

Dusty said:
Hi Techies,
Just a quick question. I'm using QB 2007 pro. Is there a simple way
to print envelopes? Not letters, just envelopes. In previous versions
I've gone into the vendor center and copied the vendor address and
pasted it into word to print my my envelopes. Not a problem just a
bit cumbersome. I was just curious if there was a way to print
envelopes from within QuickBooks. Tnx,
Dusty
Follow these simple steps:

Create a template in Write Letters:

1.. From the QuickBooks Activity menu, choose Write Letters, select Design
QuickBooks Letters, and then click Next.
2.. From the "Choose what you want to do" window, select Create a Letter
from Scratch, and then click Next.
3.. From the "Choose who you are creating the letter for" window, enter
something like "Customer Envelopes" in the Name the Letter box, choose the
appropriate list of names, and then click Create Letter.
4.. In Microsoft Word, from the File menu, select Page Setup.
5.. On the Margin tab, set all margins to 0.5", click the Paper tab, from
the Paper size drop-down list, choose Envelope #10 4-1/8 x 9-1/2, choose
Landscape as the Orientation, and then click OK.
6.. On the "QuickBooks Letter Fields for all Names" toolbar, click Insert
My Company Fields, and then choose the appropriate return address for the
envelope (My Company Name, My Legal Company Name and My Company's Full
Address).
This enters the return address on the upper left corner.

7.. Press enter 7 times to move to the addressee line.
8.. From the Format menu, choose Paragraph, set the Left Indentation to
4.0", and then click OK.
9.. From the QuickBooks toolbar, select "Insert Name Fields", and then
choose Full Address.
10.. From the File menu, click Save as, and then save to the appropriate
QuickBooks Letters directory (make sure that the "subdirectory type" is
correct; that is All Names or Employees etc.).
11.. Quit Microsoft Word and return to QuickBooks.
12.. From Activities, choose Write Letters, select "Prepare Another Type
of Letter" (or Prepare a Collection Letter, if you wish to use envelopes
only for customers that meet certain criteria), and then click Next.
13.. From the "Select a letter to use", choose the new template, and then
click Next.
14.. Continue through the Wizard's windows, enter the appropriate
information, and then click Create Letters.
15.. Load the envelopes into the printer, from the Microsoft Word File
menu select Print Preview, and then select Print.
 
T

Test Account

Thanks for taking the time to post this! Like the original poster, I had
been copying and pasting the name and address from Quickbooks to Word. It
didn't take long for me because we have very few to do, it's very small
business; but I followed your instructions and now have an envelope to use
in the Quickbooks list of Customer Letters for the next time. Hopefully
soon. I did have to correct a couple of mistakes I made, like not hitting
"enter" to place the address place holder on the line underneath the name. I
also needed to edit the Company information to take out the phone number so
it wouldn't print along with the address :) (apparently in an earlier
version when I set up the company I had added the phone number in the same
area as the address; now I see there is separate line/s for phone number/s).
In the end I got it right and had fun in the process, learning something
too! Thanks again!
 
H

HeyBub

Test said:
Thanks for taking the time to post this! Like the original poster, I
had been copying and pasting the name and address from Quickbooks to
Word. It didn't take long for me because we have very few to do, it's
very small business; but I followed your instructions and now have an
envelope to use in the Quickbooks list of Customer Letters for the
next time. Hopefully soon. I did have to correct a couple of mistakes
I made, like not hitting "enter" to place the address place holder on
the line underneath the name. I also needed to edit the Company
information to take out the phone number so it wouldn't print along
with the address :) (apparently in an earlier version when I set up
the company I had added the phone number in the same area as the
address; now I see there is separate line/s for phone number/s). In
the end I got it right and had fun in the process, learning something
too! Thanks again!
Good God! You mean it worked?
 
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A

Allan Martin

HeyBub said:
Good God! You mean it worked?
I'm also amazed. I would have simply gone to Staples and invested a few
bucks for a box of window envelopes.
 

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