HELP HELP HELP Need help with accountants review file

I am the newly elected Supervisor (mayor) of a small town... taking
office Jan 1 . As supervisor I am the financial officer/bookkeeper.

My predecessor (who lost the election to me) has ALL the town financial
records/payroll data (Quickbooks) on his home computer (not really
legal in NY State). I have to get the Quickbooks 2000 software and
financial data installed on a town owned computer very quickly.

The town purchased the Quickbooks 2000 and therefore owns it. We also
own all the financial data. After a long delay the Software was handed
over and a zip disk with our data file. However, the data file is an
Accountant Review only and requires an administrative password. So we
cannot continue to do our finances.

So far our requests for the password have been ignored. We are not
optimistic. Legal action will take a long time and I need to work in
Quickbooks immediaitely ( taxes, payroll, checking etc).

Is there any way we can get around that administrative password on that
data file? Any other suggestions?

 

Go to Goggle and search for quickbooks password removal. There is all
kinds of help. One is www.qbrepair.com

--
Affordable Support Services ..
No waiting for help.

660-949-2416
Northeastern Missouri

 

Have you thought of contacting Intuit?

 

Being just "a small town" they may not be able to afford Intuit
'support'...

Tim K

Have you thought of contacting Intuit?

 

Intuit data recovery can convert an accountants review to a full .qbw file
and remove the password for you.

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Thanks a lot for all the suggestions....Some of the options look
promising....I am definitely more optimistic after reading your
responses....Will try the free Password Recovery Utility and probably
purchase the key code ( we have the original key to try first)code

Again Thanks much

 

This sounds like the best suggestion to me.

There are *many* things that you cannot do with an Accountant's Copy
(see the QuickBooks Help) so even if you gain full access to it, it will
be pretty useless to you (most data entry is not allowed, for instance).

Steve

--
I don't have to know an answer. I don't feel frightened by not knowing
things, by being lost in a mysterious universe without any purpose,
which is the way it really is as far as I can tell. It doesn't frighten me.

- Richard P. Feynman

PBS interview, "The Pleasure of Finding Things Out"

 

Yes, Intuit really messed up.

 

It works that way by design so that the client's file and the
accountant's review copy don't get out of sync in certain fundamental
ways, thus allowing the accountant's review copy (with allowed changes
entered) to be merged back into the client's file without mucking things
up. A check cannot be entered or edited, for instance, but a general
journal entry can be made. This feature lets the client continue to work
in his QuickBooks file without having to overly concern himself with
what the accountant does with his copy.

The whole concept is to be able to give your accountant a copy of the
file that he or she can review it, make some (limited) adjustments, and
return it to you to merge into your own file.

If you do want to allow your accountant to do major surgery <G> on your
books, then give him a regular copy or backup of your QuickBooks file
and stop using the file until you get the changed file back from your
accountant. Then copy or restore that file to the proper directory,
which will, of course, replace your original file. The obvious drawback
is that, until you get that file back, you can't make any entries (since
any entries you make will be wiped out when you restore the file you get
back from your accountant).

Steve

--
I don't have to know an answer. I don't feel frightened by not knowing
things, by being lost in a mysterious universe without any purpose,
which is the way it really is as far as I can tell. It doesn't frighten me.

- Richard P. Feynman

PBS interview, "The Pleasure of Finding Things Out"

 

Maybe I should make it clear what I want to do.

As new Mayor of a small town I am taking over the town's finances that
are presently on my predecessor's personal computer.......and all I
have been given is the original software package and an "Accountants
Review File"

From what you all are telling me, it seems that a password is not what
I need. I need a different data file.....What is that file called?

I want to reinstall all town software and data on a town owned
computer.

 

Mayor,

What you need is simple and straight forward. You need a copy of the
original Quickbooks data file or a copy of a backup file that Quickbooks can
create. You also need the administrator's password so you can gain full
access to the information or the data file should be saved for you with
security turned off.


The individual(s) that created the data may be totally clueless as to just
what they must give you. This is not uncomon since I believe a majority of
Quickbook users would not know how to give someone else their data.

 

Too true.

Within the past few weeks I have received QuickBooks "data" from two
clients. One "backup" consisted of QuickBooks documentation files and
the other was the QuickBooks executable. <G>

--
I don't have to know an answer. I don't feel frightened by not knowing
things, by being lost in a mysterious universe without any purpose,
which is the way it really is as far as I can tell. It doesn't frighten me.

- Richard P. Feynman

PBS interview, "The Pleasure of Finding Things Out"

 

You need what Alan Martin said - the data or backup company file and the
password, if applicable.

I also want to mention that the data file is located by default in the
program directory (e.g., c:\program files\Intuit\QuickBooks Pro),
although some users store it somewhere else in a separate data
directory, usually below the main program directory (or "folder" if you
prefer).

The filename of the data file will be something like yourcompany.qbw
(the 3-letter file extension will always be qbw). Backup files will have
a qbb extension, e.g., yourcompany.qbb. The data file you can copy to a
disk and then copy to your program directory, and use it directly. The
backup file will have to be put on your system using the restore
function in QuickBooks (under the File menu).

Steve

--
I don't have to know an answer. I don't feel frightened by not knowing
things, by being lost in a mysterious universe without any purpose,
which is the way it really is as far as I can tell. It doesn't frighten me.

- Richard P. Feynman

PBS interview, "The Pleasure of Finding Things Out"

 

Even talking clients through something simple on the phone is
frustrating. They seem to get struck dumb if I ascertain they have a
program open and I ask them to go to the File menu near the top left
hand corner. I'm asking "Have you done it?" and "Are you there?" with
a response of total silence for a minute or more!

 

Nods head ...

--
I don't have to know an answer. I don't feel frightened by not knowing
things, by being lost in a mysterious universe without any purpose,
which is the way it really is as far as I can tell. It doesn't frighten me.

- Richard P. Feynman

PBS interview, "The Pleasure of Finding Things Out"

 

I believe my predecessor knows what he has given me.....I beat him in
an election so he is probaly not too fond of me.

The fact that he had all the town financial records on his home is the
root of this problem. Hopefully I will get everything set up in the
town offices and this will never happen again.

I understand that QUickbooks will convert the Accountant's Review File
to a full use file but will also upgrade from our QB 2000 because QB
2000 is "retired".

Then will we need to upgrade our QB software to use the converted file?

 

It's possible ask Intuit if they'll give you a 2000 file back.

--
Affordable Support Services ..
No waiting for help.

660-949-2416
Northeastern Missouri

 

Try www.etechrecovery.com Password Recovery Services