HELP HELP HELP Need help with accountants review file

Discussion in 'Quickbooks' started by onagap, Jan 3, 2004.

  1. onagap

    onagap Guest

    I am the newly elected Supervisor (mayor) of a small town... taking
    office Jan 1 . As supervisor I am the financial officer/bookkeeper.

    My predecessor (who lost the election to me) has ALL the town financial
    records/payroll data (Quickbooks) on his home computer (not really
    legal in NY State). I have to get the Quickbooks 2000 software and
    financial data installed on a town owned computer very quickly.

    The town purchased the Quickbooks 2000 and therefore owns it. We also
    own all the financial data. After a long delay the Software was handed
    over and a zip disk with our data file. However, the data file is an
    Accountant Review only and requires an administrative password. So we
    cannot continue to do our finances.

    So far our requests for the password have been ignored. We are not
    optimistic. Legal action will take a long time and I need to work in
    Quickbooks immediaitely ( taxes, payroll, checking etc).

    Is there any way we can get around that administrative password on that
    data file? Any other suggestions?
     
    onagap, Jan 3, 2004
    #1
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  2. onagap

    Jack Guest

    Go to Goggle and search for quickbooks password removal. There is all
    kinds of help. One is www.qbrepair.com
    --
    Affordable Support Services ..
    No waiting for help.

    660-949-2416
    Northeastern Missouri
     
    Jack, Jan 3, 2004
    #2
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  3. onagap

    Peter Saxton Guest

    Have you thought of contacting Intuit?
     
    Peter Saxton, Jan 3, 2004
    #3
  4. onagap

    Tim Kroesen Guest

    Being just "a small town" they may not be able to afford Intuit
    'support'...

    Tim K

    Have you thought of contacting Intuit?
     
    Tim Kroesen, Jan 3, 2004
    #4
  5. onagap

    doc Guest

    Intuit data recovery can convert an accountants review to a full .qbw file
    and remove the password for you.

    ::
    :: doc
    ::
    ::
    :
     
    doc, Jan 3, 2004
    #5
  6. onagap

    onagap Guest

    Thanks a lot for all the suggestions....Some of the options look
    promising....I am definitely more optimistic after reading your
    responses....Will try the free Password Recovery Utility and probably
    purchase the key code ( we have the original key to try first)code

    Again Thanks much






     
    onagap, Jan 4, 2004
    #6
  7. onagap

    Steven Latus Guest

    This sounds like the best suggestion to me.

    There are *many* things that you cannot do with an Accountant's Copy
    (see the QuickBooks Help) so even if you gain full access to it, it will
    be pretty useless to you (most data entry is not allowed, for instance).

    Steve

    --
    I don't have to know an answer. I don't feel frightened by not knowing
    things, by being lost in a mysterious universe without any purpose,
    which is the way it really is as far as I can tell. It doesn't frighten me.

    - Richard P. Feynman

    PBS interview, "The Pleasure of Finding Things Out"
     
    Steven Latus, Jan 4, 2004
    #7
  8. onagap

    Peter Saxton Guest

    Yes, Intuit really messed up.
     
    Peter Saxton, Jan 4, 2004
    #8
  9. onagap

    Steven Latus Guest

    It works that way by design so that the client's file and the
    accountant's review copy don't get out of sync in certain fundamental
    ways, thus allowing the accountant's review copy (with allowed changes
    entered) to be merged back into the client's file without mucking things
    up. A check cannot be entered or edited, for instance, but a general
    journal entry can be made. This feature lets the client continue to work
    in his QuickBooks file without having to overly concern himself with
    what the accountant does with his copy.

    The whole concept is to be able to give your accountant a copy of the
    file that he or she can review it, make some (limited) adjustments, and
    return it to you to merge into your own file.

    If you do want to allow your accountant to do major surgery <G> on your
    books, then give him a regular copy or backup of your QuickBooks file
    and stop using the file until you get the changed file back from your
    accountant. Then copy or restore that file to the proper directory,
    which will, of course, replace your original file. The obvious drawback
    is that, until you get that file back, you can't make any entries (since
    any entries you make will be wiped out when you restore the file you get
    back from your accountant).

    Steve

    --
    I don't have to know an answer. I don't feel frightened by not knowing
    things, by being lost in a mysterious universe without any purpose,
    which is the way it really is as far as I can tell. It doesn't frighten me.

    - Richard P. Feynman

    PBS interview, "The Pleasure of Finding Things Out"
     
    Steven Latus, Jan 4, 2004
    #9
  10. onagap

    onagap Guest

    Maybe I should make it clear what I want to do.

    As new Mayor of a small town I am taking over the town's finances that
    are presently on my predecessor's personal computer.......and all I
    have been given is the original software package and an "Accountants
    Review File"

    From what you all are telling me, it seems that a password is not what
    I need. I need a different data file.....What is that file called?

    I want to reinstall all town software and data on a town owned
    computer.
     
    onagap, Jan 4, 2004
    #10
  11. onagap

    Allan Martin Guest

    Mayor,

    What you need is simple and straight forward. You need a copy of the
    original Quickbooks data file or a copy of a backup file that Quickbooks can
    create. You also need the administrator's password so you can gain full
    access to the information or the data file should be saved for you with
    security turned off.


    The individual(s) that created the data may be totally clueless as to just
    what they must give you. This is not uncomon since I believe a majority of
    Quickbook users would not know how to give someone else their data.
     
    Allan Martin, Jan 4, 2004
    #11
  12. onagap

    Steven Latus Guest

    Too true.

    Within the past few weeks I have received QuickBooks "data" from two
    clients. One "backup" consisted of QuickBooks documentation files and
    the other was the QuickBooks executable. <G>

    --
    I don't have to know an answer. I don't feel frightened by not knowing
    things, by being lost in a mysterious universe without any purpose,
    which is the way it really is as far as I can tell. It doesn't frighten me.

    - Richard P. Feynman

    PBS interview, "The Pleasure of Finding Things Out"
     
    Steven Latus, Jan 4, 2004
    #12
  13. onagap

    Steven Latus Guest

    You need what Alan Martin said - the data or backup company file and the
    password, if applicable.

    I also want to mention that the data file is located by default in the
    program directory (e.g., c:\program files\Intuit\QuickBooks Pro),
    although some users store it somewhere else in a separate data
    directory, usually below the main program directory (or "folder" if you
    prefer).

    The filename of the data file will be something like yourcompany.qbw
    (the 3-letter file extension will always be qbw). Backup files will have
    a qbb extension, e.g., yourcompany.qbb. The data file you can copy to a
    disk and then copy to your program directory, and use it directly. The
    backup file will have to be put on your system using the restore
    function in QuickBooks (under the File menu).

    Steve

    --
    I don't have to know an answer. I don't feel frightened by not knowing
    things, by being lost in a mysterious universe without any purpose,
    which is the way it really is as far as I can tell. It doesn't frighten me.

    - Richard P. Feynman

    PBS interview, "The Pleasure of Finding Things Out"
     
    Steven Latus, Jan 4, 2004
    #13
  14. onagap

    Peter Saxton Guest

    Even talking clients through something simple on the phone is
    frustrating. They seem to get struck dumb if I ascertain they have a
    program open and I ask them to go to the File menu near the top left
    hand corner. I'm asking "Have you done it?" and "Are you there?" with
    a response of total silence for a minute or more!
     
    Peter Saxton, Jan 4, 2004
    #14
  15. onagap

    Steven Latus Guest

    Nods head ...

    --
    I don't have to know an answer. I don't feel frightened by not knowing
    things, by being lost in a mysterious universe without any purpose,
    which is the way it really is as far as I can tell. It doesn't frighten me.

    - Richard P. Feynman

    PBS interview, "The Pleasure of Finding Things Out"
     
    Steven Latus, Jan 4, 2004
    #15
  16. onagap

    onagap Guest

    I believe my predecessor knows what he has given me.....I beat him in
    an election so he is probaly not too fond of me.

    The fact that he had all the town financial records on his home is the
    root of this problem. Hopefully I will get everything set up in the
    town offices and this will never happen again.

    I understand that QUickbooks will convert the Accountant's Review File
    to a full use file but will also upgrade from our QB 2000 because QB
    2000 is "retired".

    Then will we need to upgrade our QB software to use the converted file?
     
    onagap, Jan 6, 2004
    #16
  17. onagap

    Jack Guest

    It's possible ask Intuit if they'll give you a 2000 file back.
    --
    Affordable Support Services ..
    No waiting for help.

    660-949-2416
    Northeastern Missouri
     
    Jack, Jan 6, 2004
    #17
  18. onagap

    Guest

    , Jan 19, 2005
    #18
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