How to avoid missing a credit note


M

Mike Scholl

I just had the experience of paying my outstanding bills using the Pay Bills
window, Select All Bills, then Pay and Close and it was only some time later
I realised one of the suppliers had been paid a deposit. Even if you select
bills to be paid individually it is quite easy to miss a credit. Has anyone
a way of avoiding this?
I'm using QB Pro 2002

Mike Scholl
 
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T

Tee

Mike Scholl said:
I just had the experience of paying my outstanding bills using the Pay
Bills window, Select All Bills, then Pay and Close and it was only some
time later I realised one of the suppliers had been paid a deposit. Even if
you select bills to be paid individually it is quite easy to miss a credit.
Has anyone a way of avoiding this?
I'm using QB Pro 2002
I agree that it can be very easy to miss applying a credit. I generally
print an Unpaid Bills report and select the bills to be paid from there. I
use the report as I click through the Pay Bills window so that I'll see any
credits on the report and know to set them.

When paying all bills another method is to select all then go to the top,
highlight the first one, and use the down arrow which highlights but doesn't
uncheck, and will see any credits pop up that were missed.

I'd like to see QB come up with a warning system of some sort in the pay
bills window. Even if its just highlighting in yellow (or any color) all
vendor occurrences where a credit exists. Technically we shouldn't need
such assistance but it'd be nice to have it.
 
D

Dracir Venostos

Tee said:
I agree that it can be very easy to miss applying a credit. I generally
print an Unpaid Bills report and select the bills to be paid from there.
I use the report as I click through the Pay Bills window so that I'll see
any credits on the report and know to set them.

When paying all bills another method is to select all then go to the top,
highlight the first one, and use the down arrow which highlights but
doesn't uncheck, and will see any credits pop up that were missed.

I'd like to see QB come up with a warning system of some sort in the pay
bills window. Even if its just highlighting in yellow (or any color) all
vendor occurrences where a credit exists. Technically we shouldn't need
such assistance but it'd be nice to have it.
One reason I waited to upgrade so long was the way versions subsequent to QB
'99 handled vendor credits. QB '99 handled credits just like invoices, only
with a negative balance which, when said credit was checked, deducted the
credited amount from the total balance of the checked vendor invoices with
no need to apply the credit to any invoice at all.

Having just installed QB 2005, I haven't yet had the opportunity to deal
with credits. The Intuit "sales-rep", when asked about how credits were
handled, told me that QB had reverted to the old way (as in '99) of handling
credits. From what I've seen, that doesn't appear to be true. I guess you
just can't trust in anyone these days...

Dracir
 
M

Mike Scholl

I guess you
just can't trust in anyone these days...<<
How true. I just hope I can trust this supplier to let me have my £4K back!!
Mike
 
M

myQBaccountant

Check The Total Credit Available tab whenever you pay outstanding bills
as its shows the amount of credit available whenever there is a credit
available for the chosen vendor other wise not.

myQBaccountant Team
Free unlimited Quickbooks Support
http://www.myqbaccountant.com/
 
D

Dracir Venostos

Mike Scholl said:
just can't trust in anyone these days...<<
How true. I just hope I can trust this supplier to let me have my £4K
back!!
Mike
If not, it may be time to find another supplier.

Dracir
 
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M

Mike Block-Tax Cut CPA

Mike Scholl wrote:
I just had the experience of paying my outstanding bills using the Pay
Bills
window, Select All Bills, then Pay and Close and it was only some time
later
I realised one of the suppliers had been paid a deposit. Even if you
select
bills to be paid individually it is quite easy to miss a credit. Has
anyone
a way of avoiding this? I'm using QB Pro 2002

Mike Scholl


After payment of your outstanding bills your vendors balance should be
nil. In case you have made an extra payment than you should have made
the balance of that vendor will appear in negative. In this way you can
check whether any deposit to that vendor has been made or not.


Mike Block - QuickBooks Tax Cut C.P.A.
Intuit paid me to make QuickBooks better!
http://www.blocktax.com/
http://www.quickbooks-add-ons.com/
 

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