USA How to record free office supplies

[Spring2022]

Our vendor offered free supplies since that was our first order with them. How to record such free supplies in our book?

 

[Kat Maple]

Hi Spring2022

Assuming this gift came from a domestic vendor and was not absolutely huge, you would "record" the supplies at the cost you paid for them, which is zero. So meaning nothing is recorded.

Regards

Kat

 

[BizProFinancial]

Hello.
I'd still record the purchase so you have a record of it one of two ways:
1> post the full price, then post a credit (negative amount) noting it was a "first purchase incentive" or whatever you'd like to call it You meet cost will be zero and you have a record of details.

OR...
2>Post the purchase with a $0 cost.
Personally i prefer option 1.
It shows all the activity and also gives the correct net result.

Hope this is helpful.

Michele Hunnewell
BizPro Financial

 

[david1]

But was there a supplier invoice provided to you for the free office supplies? if so what was indicated on the docs?

 

[DrStrangeLove]

Hello.
I'd still record the purchase so you have a record of it one of two ways:
1> post the full price, then post a credit (negative amount) noting it was a "first purchase incentive" or whatever you'd like to call it You meet cost will be zero and you have a record of details.

OR...
2>Post the purchase with a $0 cost.
Personally i prefer option 1.
It shows all the activity and also gives the correct net result.

Hope this is helpful.

Michele Hunnewell
BizPro Financial

I think Method 1 is the right way. You can book the fair value of the free supplies as a discount off the order including the free supplies, so that the total order amount, and A/P amount and the eventual cash paid all come out right.