Invoice number sequence


S

SteveMPGI

How does Accouting determine the invoice number when creating a new invoice?

I'm not getting an invoice number 1 higher than the last invoice number.


Steve
 
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C

Chris Anderson

That's how it works for me.
Have you voided any invoices since the last one perhaps?
 
T

ToyMaster458

What is the format of your invoice numbers? If it has any letters in it they
have to be at the front of the numbers.
 
S

SteveMPGI

Our latest invoice number is 200767802 (I don't know why we have to have
the 4 digit year, but it's been done like that for a while.)

Every new invoice comes up with the number 20076820.



Thanks
 
C

Chris Anderson

When you say "Every new invoice comes up with the number 20076820", do you
mean every time you try to add a new invoice (but don't save it?) Or are you
actually creating multiple invoices with the same number?

If you select Current View : All do you see any voided/closed invoices
between 200767802 and 20076820?

Chris
 
S

SteveMPGI

When I open a new invoice the invoice number doesn't increase sequentially,
the number 20076820 appears. (before anything is entered)
We then input the next sequential number, input everything in the invoice.

Then when we create another new invoice the same 20076820 appears as the new
invoice number
 
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C

Chris Anderson

But if you left the invoice number alone, and saved it (then voided it) and
created a new invoice will it then be 20076821 ?
 
D

dreamer17

Hi,

I have problem inserting account number in chart of accounts by expanding it
in subaccounts..

i mean is

1100 Cash and cash equivalents Bank
1101 Cash at bank-current Bank
1102 Cash at bank-Biz Bank


so how to insert above by expanding it in subaccount? When I try to create
new account , i cannot find hierarchiary and subaccount in new account
created??

please advise

regards
dreamer17
 
C

Chris Anderson

It's probably a good idea to ask new questions in their own thread -
otherwise they may get overlooked

Chris
 
L

Lance [MSFT]

There's a bug in the program that the account screen for bank accounts is
missing the input field for picking the parent account. That's why you don't
see it.
 
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S

SteveMPGI

Yes,

I wanted the program to take last invoice saved (not just opened) and add
one to that number.

The invoice numbering convention we were using from our old system was:

4-digit year + a number

Where the first 4 digits were the current year.

We were running both Quicken and MS Accounting last year and Quicken would
assign the numbers 200767503, then 200767504, then 200767505.

MS Accounting won't follow this convention. I have no idea why.

I tried to change the numbering by entering the first order of this year as
"868208" but MS Accounting tells me that this number is already in use and
assigns a different number (starting with 2007.....)

BTW, I have no idea where this number would be in use. It's not in the
invoice list.



Do I just give up and let MS Accounting assign numbers. We'd like to be
able to keep the same numbering convention to help with reports with
historical data.
 
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