I'm now in a business which keeps escrow accounts for governmental agencies (I came from wholesale). We have to send the governments a unique "invoice" each time we disburse funds from these escrow accounts. There isn't really a way to enter them in my accounting system since it's not recording an actual financial transaction yet, only a request for one (ok, I suppose there is, but it would only further complicate things) so in order to keep the numbers in sequence I've been using our regular invoice numbers which leaves 'holes' in our accounting software. I do track invoice numbers separately in excel, but from an audit trail standpoint I don't like having missing invoice numbers in the system.
Is there any problem with using a second set of "invoice" numbers to track these non-revenue invoices? Where our regular numbers are 9001, 9002, etc. Can I use E1001, E1002 for the escrow invoices?
Is there any problem with using a second set of "invoice" numbers to track these non-revenue invoices? Where our regular numbers are 9001, 9002, etc. Can I use E1001, E1002 for the escrow invoices?