Invoice Numbers in Quickbooks

USA Discussion in 'General Accountancy Discussion' started by ALICIA, Oct 22, 2017.



    Oct 22, 2017
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    I just have a question regarding invoice numbers for a small business. Our invoice number sequence is a very long number. We started with #1001 in 1995 and now it's getting close to #200000. We still manually enter written invoices into Quickbooks and the longer the invoice number gets, the more often it's being entered incorrectly. Can we restart with the #1001 and set it up in Quickbooks so the duplicate invoice number message doesn't pop up when the original invoice is dated back so far? Another question- All of our Quickbooks records are still in Quickbooks dating back to 1995. Is it customary to keep those records in Quickbooks for 20+ years? Thanks for your help!
    ALICIA, Oct 22, 2017
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    Drmdcpa VIP Member

    Aug 2, 2017
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    I have had clients have too much data for long periods. They run out of vendors or employees or customers. They either switch to Enterprise or start a new file. One of the many failings of Intuit.

    As for invoice numbers you should be able to set QuickBooks to automatical generate them.
    Drmdcpa, Oct 23, 2017
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