Becky
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General tax
January 10
Employees who work for tips: If you received $20 or more in tips during December, report them to your employer. You can use Form 4070.
January 15
Individuals: Make a payment of your estimated tax for 2018 if you didn't pay your income tax for the year through withholding (or didn't pay in enough tax that way). Use Form 1040-ES. This is the final installment date for 2018 estimated tax payments. However, you don't have to make this payment if you file your 2018 return (Form 1040) and pay any tax due by January 31, 2019.
Farmers and fishermen: Pay your estimated tax for 2018 using Form 1040-ES. You have until April 15 (April 17 if you live in Maine or Massachusetts) to file your 2018 income tax return (Form 1040). If you don't pay your estimated tax by January 15, you must file your 2018 return and pay any tax due by March 1, 2019, to avoid an estimated tax penalty.
January 31
Individuals who must make estimated tax payments: If you didn't pay your last installment of estimated tax by January 15, you may choose (but aren't required) to file your income tax return (Form 1040) for 2018 by January 31. Filing your return and paying any tax due by January 31 prevents any penalty for late payment of the last installment. If you can't file and pay your tax by January 31, file and pay your tax by April 15 (April 17 if you live in Maine or Massachusetts).
All businesses: Give annual information statements to recipients of certain payments you made during 2018. You can use the appropriate version of Form 1099 or other information return. Form 1099 can be issued electronically with the consent of the recipient. Payments that may be covered include the following.
Payers of nonemployee compensation: File Form 1099-MISC for nonemployee compensation paid in 2018.
Employers
During January
All employers: Give your employees their copies of Form W-2 for 2018 by January 31, 2019. If an employee agreed to receive Form W-2 electronically, post it on a website accessible to the employee and notify the employee of the posting by January 31.
January 15
Social security, Medicare, and withheld income tax: If the monthly deposit rule applies, deposit the tax for payments made in December 2018.
Nonpayroll withholding: If the monthly deposit rule applies, deposit the tax for payments made in December 2018.
January 31
All employers: Give your employees their copies of Form W-2 for 2018. If an employee agreed to receive Form W-2 electronically, have it posted on a website and notify the employee of the posting.
File Form W-3, Transmittal of Wage and Tax Statements, along with Copy A of all the Forms W-2 you issued for 2018.
Payers of nonemployee compensation: File Form 1099-MISC for nonemployee compensation paid in 2018.
Payers of gambling winnings: If you either paid reportable gambling winnings or withheld income tax from gambling winnings, give the winners their copies of Form W-2G.
Nonpayroll taxes: File Form 945 to report income tax withheld for 2018 on all nonpayroll items, including backup withholding and withholding on pensions, annuities, IRAs, gambling winnings, and payments of Indian gaming profits to tribal members. Deposit or pay any undeposited tax under the accuracy of deposit rules. If your tax liability is less than $2,500, you can pay it in full with a timely filed return. If you deposited the tax for the year timely, properly, and in full, you have until February 11 to file the return.
Social security, Medicare, and withheld income tax: File Form 941 for the fourth quarter of 2018. Deposit or pay any undeposited tax under the accuracy of deposit rules. If your tax liability is less than $2,500, you can pay it in full with a timely filed return. If you deposited the tax for the quarter timely, properly, and in full, you have until February 11 to file the return.
Certain small employers: File Form 944 to report social security and Medicare taxes and withheld income tax for 2018. Deposit or pay any undeposited tax under the accuracy of deposit rules. If your tax liability is $2,500 or more for 2018 but less than $2,500 for the fourth quarter, deposit any undeposited tax or pay it in full with a timely filed return. If you deposited the tax for the year timely, properly, and in full, you have until February 11 to file the return.
Farm employers: File Form 943 to report social security and Medicare taxes and withheld income tax for 2018. Deposit or pay any undeposited tax under the accuracy of deposit rules. If your tax liability is less than $2,500, you can pay it in full with a timely filed return. If you deposited the tax for the year timely, properly, and in full, you have until February 11 to file the return.
Federal unemployment tax: File Form 940 for 2018. If your undeposited tax is $500 or less, you can either pay it with your return or deposit it. If it is more than $500, you must deposit it. However, if you deposited the tax for the year timely, properly, and in full, you have until February 11 to file the return.
Health coverage reporting: If you’re an Applicable Large Employer, provide Form 1095-C, Employer-Provided Health Insurance Offer and Coverage, to full-time employees. For all other providers of minimum essential coverage, provide Form 1095-B, Health Coverage, to responsible individuals. See the Instructions for Forms 1094-B and 1095-B and the Instructions for Forms 1094-C and 1095-C for more information about the information reporting requirements.
Excise
January 10
Communications and air transportation taxes under the alternative method: Deposit the tax included in amounts billed or tickets sold during the first 15 days of December 2018.
January 14
Regular method taxes: Deposit the tax for the last 16 days of December 2018.
January 25
Communications and air transportation taxes under the alternative method: Deposit the tax included in amounts billed or tickets sold during the last 16 days of December 2018.
January 29
Regular method taxes: Deposit the tax for the first 15 days of January.
January 31
Form 720 taxes: File Form 720 for the fourth quarter of 2018.
Wagering tax: File Form 730 and pay the tax on wagers accepted during December 2018.
Heavy highway vehicle use tax: File Form 2290 and pay the tax for vehicles first used in December 2018.
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The above list is a general overview and does not necessarily constitute a complete and accurate picture of your / your client's tax obligations for January 2019. Care should be taken to ensure all deadlines are correctly adhered to.
January 10
Employees who work for tips: If you received $20 or more in tips during December, report them to your employer. You can use Form 4070.
January 15
Individuals: Make a payment of your estimated tax for 2018 if you didn't pay your income tax for the year through withholding (or didn't pay in enough tax that way). Use Form 1040-ES. This is the final installment date for 2018 estimated tax payments. However, you don't have to make this payment if you file your 2018 return (Form 1040) and pay any tax due by January 31, 2019.
Farmers and fishermen: Pay your estimated tax for 2018 using Form 1040-ES. You have until April 15 (April 17 if you live in Maine or Massachusetts) to file your 2018 income tax return (Form 1040). If you don't pay your estimated tax by January 15, you must file your 2018 return and pay any tax due by March 1, 2019, to avoid an estimated tax penalty.
January 31
Individuals who must make estimated tax payments: If you didn't pay your last installment of estimated tax by January 15, you may choose (but aren't required) to file your income tax return (Form 1040) for 2018 by January 31. Filing your return and paying any tax due by January 31 prevents any penalty for late payment of the last installment. If you can't file and pay your tax by January 31, file and pay your tax by April 15 (April 17 if you live in Maine or Massachusetts).
All businesses: Give annual information statements to recipients of certain payments you made during 2018. You can use the appropriate version of Form 1099 or other information return. Form 1099 can be issued electronically with the consent of the recipient. Payments that may be covered include the following.
- Cash payments for fish (or other aquatic life) purchased from anyone engaged in the trade or business of catching fish.
- Compensation for workers who aren't considered employees (including fishing boat proceeds to crew members).
- Dividends and other corporate distributions.
- Interest.
- Rent.
- Royalties.
- Payments of Indian gaming profits to tribal members.
- Profit-sharing distributions.
- Retirement plan distributions.
- Original issue discount.
- Prizes and awards.
- Medical and health care payments.
- Debt cancellation (treated as payment to debtor).
- Cash payments over $10,000. See the Form 8300 instructions.
Payers of nonemployee compensation: File Form 1099-MISC for nonemployee compensation paid in 2018.
Employers
During January
All employers: Give your employees their copies of Form W-2 for 2018 by January 31, 2019. If an employee agreed to receive Form W-2 electronically, post it on a website accessible to the employee and notify the employee of the posting by January 31.
January 15
Social security, Medicare, and withheld income tax: If the monthly deposit rule applies, deposit the tax for payments made in December 2018.
Nonpayroll withholding: If the monthly deposit rule applies, deposit the tax for payments made in December 2018.
January 31
All employers: Give your employees their copies of Form W-2 for 2018. If an employee agreed to receive Form W-2 electronically, have it posted on a website and notify the employee of the posting.
File Form W-3, Transmittal of Wage and Tax Statements, along with Copy A of all the Forms W-2 you issued for 2018.
Payers of nonemployee compensation: File Form 1099-MISC for nonemployee compensation paid in 2018.
Payers of gambling winnings: If you either paid reportable gambling winnings or withheld income tax from gambling winnings, give the winners their copies of Form W-2G.
Nonpayroll taxes: File Form 945 to report income tax withheld for 2018 on all nonpayroll items, including backup withholding and withholding on pensions, annuities, IRAs, gambling winnings, and payments of Indian gaming profits to tribal members. Deposit or pay any undeposited tax under the accuracy of deposit rules. If your tax liability is less than $2,500, you can pay it in full with a timely filed return. If you deposited the tax for the year timely, properly, and in full, you have until February 11 to file the return.
Social security, Medicare, and withheld income tax: File Form 941 for the fourth quarter of 2018. Deposit or pay any undeposited tax under the accuracy of deposit rules. If your tax liability is less than $2,500, you can pay it in full with a timely filed return. If you deposited the tax for the quarter timely, properly, and in full, you have until February 11 to file the return.
Certain small employers: File Form 944 to report social security and Medicare taxes and withheld income tax for 2018. Deposit or pay any undeposited tax under the accuracy of deposit rules. If your tax liability is $2,500 or more for 2018 but less than $2,500 for the fourth quarter, deposit any undeposited tax or pay it in full with a timely filed return. If you deposited the tax for the year timely, properly, and in full, you have until February 11 to file the return.
Farm employers: File Form 943 to report social security and Medicare taxes and withheld income tax for 2018. Deposit or pay any undeposited tax under the accuracy of deposit rules. If your tax liability is less than $2,500, you can pay it in full with a timely filed return. If you deposited the tax for the year timely, properly, and in full, you have until February 11 to file the return.
Federal unemployment tax: File Form 940 for 2018. If your undeposited tax is $500 or less, you can either pay it with your return or deposit it. If it is more than $500, you must deposit it. However, if you deposited the tax for the year timely, properly, and in full, you have until February 11 to file the return.
Health coverage reporting: If you’re an Applicable Large Employer, provide Form 1095-C, Employer-Provided Health Insurance Offer and Coverage, to full-time employees. For all other providers of minimum essential coverage, provide Form 1095-B, Health Coverage, to responsible individuals. See the Instructions for Forms 1094-B and 1095-B and the Instructions for Forms 1094-C and 1095-C for more information about the information reporting requirements.
Excise
January 10
Communications and air transportation taxes under the alternative method: Deposit the tax included in amounts billed or tickets sold during the first 15 days of December 2018.
January 14
Regular method taxes: Deposit the tax for the last 16 days of December 2018.
January 25
Communications and air transportation taxes under the alternative method: Deposit the tax included in amounts billed or tickets sold during the last 16 days of December 2018.
January 29
Regular method taxes: Deposit the tax for the first 15 days of January.
January 31
Form 720 taxes: File Form 720 for the fourth quarter of 2018.
Wagering tax: File Form 730 and pay the tax on wagers accepted during December 2018.
Heavy highway vehicle use tax: File Form 2290 and pay the tax for vehicles first used in December 2018.
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- The above information applies for Calendar Year taxpayers, and was taken from the IRS Tax Calendar for 2019, which can be found here: Publication 509: Tax Calendar 2019.
- General Tax Calendar, Employers Tax Calendar, Excise Tax Calendar
The above list is a general overview and does not necessarily constitute a complete and accurate picture of your / your client's tax obligations for January 2019. Care should be taken to ensure all deadlines are correctly adhered to.