Make Deposits - Which Account

  • Thread starter Charles D Clayton Jr
  • Start date

C

Charles D Clayton Jr

Quickbooks 2004 Pro Cash basis

I have a Roof Inspection Business. I inspect roofs, invoice the
customer and then they mail me a check. I deposit the check and then
I am done.

However, I seem to be doing the depositing wrong. I make an invoice
for the customer. When I receive the check, I go to the "Receive
Payments" window and receive it. Then I go to the "Make Deposits" and
then click the appropriate customer in the "Received from" column.
But I think that I am doing something wrong on the "From Account"
column. When I run my reports I shows everything twice. I only do it
this way becuase Quickbooks told me that I needed to receive payment
first and then make the deposit. But I wonder if this is wrong. If
not, which account do I select. I have been selecting "Sales" but I
think that is wrong.

Can someone give some simple advice?

Thanks,

Charles D Clayton Jr
 
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T

Tee

Charles D Clayton Jr said:
Quickbooks 2004 Pro Cash basis

I have a Roof Inspection Business. I inspect roofs, invoice the
customer and then they mail me a check. I deposit the check and then
I am done.

However, I seem to be doing the depositing wrong. I make an invoice
for the customer. When I receive the check, I go to the "Receive
Payments" window and receive it. Then I go to the "Make Deposits" and
then click the appropriate customer in the "Received from" column.
But I think that I am doing something wrong on the "From Account"
column. When I run my reports I shows everything twice. I only do it
this way becuase Quickbooks told me that I needed to receive payment
first and then make the deposit. But I wonder if this is wrong. If
not, which account do I select. I have been selecting "Sales" but I
think that is wrong.

Can someone give some simple advice?

Thanks,
The only thing I can think of is that when you receive payments the checkbox
for deposit to is set for your bank account rather than undeposited funds.
You only use the Make Deposits window after the Receive Payments window when
you placed the payment in Undeposited Funds. So in the Make Deposits
window, if you are manually selecting the customer in the drop down box, and
not seeing a list of undeposited funds, then that's why you're getting
double entries. Use only one or the other. If you are depositing one
payment at a time then I'd go with the deposit to bank. If you find
yourself making a deposit consisting of several customer payments then use
the Undeposited Funds method.
 

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