Payroll Check Design Stub Missing Info

[Carla F.]

I took a canned peachtree payroll check and shifted things around so
that there is a top, a middle, and bottom stub.

The middle stub prints fine - all payroll fields and amounts. I
copied, pasted, and shifted the copy down for the bottom stub. But
the botom stub is showing blanks for the payroll field information. I
does show the column headings, net check, totals, etc., just not the
detail.

What can I try to fix this?

Thanks,
Carla

 

[Chad A Gross]

Hi Carla -

It sounds like you need to fix your field order. Open the check in design
mode, and right-click somewhere on the form and select 'Order' from the
menu. This is the order that the form processes the fields. If you have a
detail field (like hours worked or SocSec deduction), you'll need to move it
up in the order so that the form handles it the same time it handles that
detail item for the other stubs.

How this works, is PT reads the detail field from the payroll file,
populates the data that it has just read into the fields listed next in the
order, then it will get a command to read the next line item, thus reading
the next detail item. It repeats this process until it hits the end of the
current record. When you add additional fields to a form, they are added to
the end of the order by default, in which case the form has already reached
the end of the current record, thus those fields are left blank when the
form prints.

I'll admit that this is kind of confusing the first time you do it - but it
really isn't that difficult. I would suggest making a copy of your current
check, and messing with your order on the copy, just so you always have your
original in tact if you need it. :^)

--
Chad A Gross - SBS Rocks!

Lerman's Law of Technology: Any technical problem can be overcome
given enough time and money. Corollary: You are never given enough
time or money.

 

[Carla F.]

Thanks. It was still way confusing, but you warned me. I see how
it orders, but it seemed way too time consuming to move every field up
like that. PT form designer is NOT user friendly by any means. At
least I noticed they now have the form field in the bottom showing.

ANYWAY, I think what happened is that I didn't choose a 2 stub check
to manipulate in the first place. When I went back and chose a 2-stub
canned check, then moved the sections around, I get what I need - the
check on top, with a middle & bottom stub.

Thanks for the info though. Your post made me go back and reconsider
what had led to the problem. I'm trying very hard now to back up my
forms to floppy so that when I have to reinstall, I've got something.

Carla

 

[zackwilson]

2 check stubs is probably the best to begin with. I've ran into issues like this before but had to double back - Carla - great point

Need to keep these in mind.