Pre Sell


T

The Comedian

How are most stores handling advance sales for items?

We make offerings to the public based on offerings from distributors before
we
commit to a set # of units - so we can't get and post a standard purchase
order.
So we end up with these negatives across the boards (figure 4-10 items per
offering 1-2 a week with the goods coming in anywhere from 1 month to 2 years)

Does anyone know of a way to handle presale with RMS and keep your numbers
from messing with your inv count?
 
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E

Evan Culver

We solved this for a client by writing an small add-in that would
transfer any item on the transaction marked with a Discount Code of 'Pre
Sale' to a work order during the tendering process.

On the day of the sale the cashiers would pick up the work orders and
finalize the transaction.

-
Evan Culver
New West Technologies
 
T

The Comedian

Well - we finalize transactions then and there - we can't keep them open
until the goods are received. Some of these presales take a couple of years
before the goods come in. And work order would still mean a negative on the
inv side - so I don't think that would work for us. Thanks for the response.
 
J

Jason Hunt

Work Orders or Layaways seem the best way to handle this, unless you're
going to keep a manual system for tracking these orders/presales.

You're not necessarily getting a negative inventory, just a negative amount
available because you have 0 in stock and 1 committed. This gets corrected
when the item finally arrives in to your inventory, 1 in stock, 1 committed.
Then when the customer picks the item up, it all goes back to 0.
 
T

The Comedian

So the inv count is off of the actual on hand and not the total available? I
did not know that. Thanks for clearing that up for me.
 
J

Jason Hunt

Yup. If you look the Inventory tab on the Item Properties, you'll see:

- On Hand (what's in stock)
- Committed (what customers have on order with a Layaway, Back Order or Work
Order)
- Available (On Hand less Committed)
- On Order (what's on order with an open Purchase Order)
- Transfer Out (what's going to be transferred out with an open Transfer Out
Order).

There's also Offline which is a separate inventory from the On Hand
inventory, usually used for keeping track of damaged items or items thare
held in the back of the store or at a warehouse.

Hope this helps.
 
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W

Wrauberto

Did anyone ever get a method worked out for this? I am trying to do the same
thing and have run up against a "feature" or two in RMS that keeps it from
working well.

Rob
 

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