Quickbooks Cash Disbursement Journal and Check Register


K

K

An auditor is requesting a Cash Disbursement Journal and a Check
Register. Quickbooks doesn't have these set up by those names. For
the CD Journal I used Transactions by Account filtering by Bill
Payment and for the Check Register I used Check Detail (which has too
much detail). Can anyone recommend better choices for these reports?

Thanks.

K
 
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T

Tee

K said:
An auditor is requesting a Cash Disbursement Journal and a Check
Register. Quickbooks doesn't have these set up by those names. For
the CD Journal I used Transactions by Account filtering by Bill
Payment and for the Check Register I used Check Detail (which has too
much detail). Can anyone recommend better choices for these reports?
I'd just print the check register itself. I don't know what to recommend
for cash disbursements. If someone asked that of me I'd assume they wanted
to see a petty cash account quick report (which is where I post all cash
withdrawals to).
 
T

Tee

Tee said:
I'd just print the check register itself. I don't know what to recommend
for cash disbursements. If someone asked that of me I'd assume they wanted
to see a petty cash account quick report (which is where I post all cash
withdrawals to).
Sorry, I should be more clear. For initial unidentified expenses I use
petty cash (lump sum goes in then its dispersed as cash transactions take
place). If you pay people in cash, or have debits to your account, they
should show up on your register as entries without check numbers.
 
A

Allan Martin

Tee said:
I'd just print the check register itself. I don't know what to recommend
for cash disbursements. If someone asked that of me I'd assume they wanted
to see a petty cash account quick report (which is where I post all cash
withdrawals to).

Printing each check register for the period in question with the option to
print split details should give the auditor the information they require.
 
?

_

The point is, there is no "check register".

However there are several other reports that can be customized to give comparable information. How about using Transactions by Account with appropriate filters and columns? Or how about the Missing Checks report?



Allan Martin said:
Tee said:
I'd just print the check register itself. I don't know what to recommend
for cash disbursements. If someone asked that of me I'd assume they wanted
to see a petty cash account quick report (which is where I post all cash
withdrawals to).

Printing each check register for the period in question with the option to
print split details should give the auditor the information they require.
 
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T

Tee

There is a BANK register, somewhat different from a CHECK register.



What is the difference?
 
?

_

A check register shows only checks, a bank register shows all bank transactions?

I wondered why he needs both a check register and disbursement journal. And I didn't think disbursement journal shows only bill payments.
 
T

Tee

A check register shows only checks, a bank register shows all bank
transactions?

I wondered why he needs both a check register and disbursement journal. And
I didn't think disbursement journal shows only bill payments.
 
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Quickbooks lack of Check Register

The entire problem with QuickBooks is that it was meant for use by civilians with no accounting knowledge just to categorize their income and expenses. QuickBooks is not logical. I have used Peachtree for twenty years to do monthly and quarterly bookkeeping for small businesses. Initially it was difficult for me to learn as there were no help books to refer to. One had to call Georgia for help by the minute. Some of the most logical reports that I have been used to for years simply don't exist. I once knew a lady who used QuickBooks for a large car auction company. She keyed journal entries as if they were checks. I explained to her that this wasn't correct according to GAAP and she absolutely refused to do it correctly. Eventually the company went out of business because none of the employees knew what they were doing. They all deferred "to the boss!"
 
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