Reimbursing Employee


G

Gaurav Puri

If an employee, who is on my payroll, makes a purchase for me, how do I
reimburse him in Quickbooks?

Thanks,

G
 
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T

Tony

Gaurav Puri asked, in Message-id:
If an employee, who is on my payroll, makes a purchase for me, how do I
reimburse him in Quickbooks?

Thanks,

G
Simple -

Write the employee a check, and post it to the proper expense account -
Marketing, Office Supplies, etc.

I usually make sure that we put "Reimburse Expenses" in the memo field that
prints on the check, so that there is no difficulty in remembering if it was
taxable at year-end.

You need to make certain that there are receipts for these expenses in the
file; it's usually best to attach them to the check stub.

Tony
Is someone messing with your credit?
Need a plan to get out of debt?
http://www.kestlewealth.com
 
G

Guest

Gaurav Puri said:
If an employee, who is on my payroll, makes a purchase for me, how do I
reimburse him in Quickbooks?
Write a check to an "Other" name which is a small variation of the
employee name and apply it to the appropriate expense account.

I've used the employee name with a period, for example "John Smith.",
so that QB doesn't treat this name as an employee and includes this
amount in the payroll reports or tax forms for the employee.

It is important that you keep all paperwork and receipts for these
reimbursements however small the amounts may be.

==
 
?

_

You can write a cheque to the employee, it's not necessary to create
an "Other Name" - but you may do so if you wish. Expenses reimbursed
to an employee in this way will not be included in payroll reports or
tax forms.
 
G

Gaurav Puri

If i "Other Name" this employee, then that means I have to write him two
checks, correct? One for his hours under his name and the another for his
reimbursed expenses under his othername.
 
T

Tony

Gaurav Puri posted Message-id:
<Ouuzc.1929$XFF1.1246@news04.bloor.is.net.cable.rogers.com>

If i "Other Name" this employee, then that means I have to write him two
checks, correct? One for his hours under his name and the another for his
reimbursed expenses under his othername.
Yes, but it is unnecessary. If you post the check against a normal expense
account, it will not show up on the W-2.

Tony
Is someone messing with your credit?
Need a plan to get out of debt?
http://www.kestlewealth.com
 
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N

N Owen

If i "Other Name" this employee, then that means I have to write him two
checks, correct? One for his hours under his name and the another for his
reimbursed expenses under his othername.
You can setup a payroll item that will not affect wages or taxes. Tie it to
the proper expense acct. I do this all the time - ex. reimb documented
mileage, office supplies, etc. The reimb can then be added to the p/r
check.
N Owen
To reply, please change "ONE" to numeral
 
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G

Guest

Gaurav Puri said:
If i "Other Name" this employee, then that means I have to write him two
checks, correct? One for his hours under his name and the another for his
reimbursed expenses under his othername.
Yes. As the other posters said, you don't have to "Other Name" the
employee. But I think this is the cleanest and most straightforward
way to deal with this.

When I did not "other name" for these types of reimbursements these
amounts were included in various payroll reports I was doing and were
messing up compensation totals.

And it's better for a paycheck to have only payroll related amounts on
it - much less headache when you're trying to trace expenses later.

==
 

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