Reissue a lost check?


J

Jesse

Hi --

Noob question here; thanks for any help you can give.

I paid a vendor using online billpay. He lost the check; I need to reissue
it. I voided the original check in the check register, but now I can't
figure out how to write a new check against the original bill, which is
still listed as "paid", even though I voided the check it was paid with.
[I'm using QB 2003 Pro.]

Thanks!

Jesse

--
 
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L

L

Jesse said:
Hi --

Noob question here; thanks for any help you can give.

I paid a vendor using online billpay. He lost the check; I need to reissue
it. I voided the original check in the check register, but now I can't
figure out how to write a new check against the original bill, which is
still listed as "paid", even though I voided the check it was paid with.
[I'm using QB 2003 Pro.]
Sounds like a QB glitch to me. Voiding the payment should have left the bill
unpaid. (I wonder what would happen if you pressed the 'history' button?).
If the vendor invoice is still listed and checked, try un-checking it.

For now, delete the bill and re-enter.

In the future it is often easier to change the check number and date of the
original bill payment check to match the reissued payment. Then edit the
(printed) replacement to have the number and date of the original (voiding
the replacement afterward). Your voided check number will be correct, and so
will the number on the payment.
 
L

L

Mike Block-Tax Cut CPA said:
Delete the voided check and see if the bill gets unpaid because on
voiding the payment itself the bill should have become unpaid, if not
then try re-enter the bill and the check.
Much better response than mine Mike. Clear and simple. So glad you came back
to the newsgroup.
 
J

jasonandrobyn

I am having a similiar problem...any suggestions? Every so often a
vendor says that never received a check, if it hasn't cleared after 30
days we resend another. But, voiding the check all together would make
it appear as if the check was never written. What happens if the vendor
receives it later on down the line. How would you suggest keeping track
of these checks? My probably silly idea is to entered it as a blank
check and hope when I am balancing the book I will come across one (if
they do end up getting cashed) and then be clued in to call for a
refund fro m my vendor. We write quite a bit of checks each month so it
is impossible to manually watch it everyday. Any suggestions would be
appreciated.
Thanks,
Robyn
 
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A

Allan Martin

jasonandrobyn said:
I am having a similiar problem...any suggestions? Every so often a
vendor says that never received a check, if it hasn't cleared after 30
days we resend another. But, voiding the check all together would make
it appear as if the check was never written. What happens if the vendor
receives it later on down the line. How would you suggest keeping track
of these checks? My probably silly idea is to entered it as a blank
check and hope when I am balancing the book I will come across one (if
they do end up getting cashed) and then be clued in to call for a
refund fro m my vendor. We write quite a bit of checks each month so it
is impossible to manually watch it everyday. Any suggestions would be
appreciated.
Thanks,
Robyn
If you are absolutley certain that the original check was mailed out to the
vendor then you should put a stop payment on the check. Many small companies
can simply write a manual check and note on the check that it replaces check
#####. You can also make note of this fact on the original invoice you file
away. When the replacement check clears treat it as if it was the original
check. This method works well for business owners that maintain the books.
The owner does not have to worry about their stealing from her/him self.
 
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