Billing missing item after month is closed

[Mohammed M Al Anazi]

Hello members,

I wonder if some one could help.
How do I invoice a missing service from last month or quarter for a client.

Example: a hospital invoice

we closed the month for a patient insured by a company, after we closed the month we discovered an item not charged.

Q. what is the legal process to invoice the missed item?

Do I generate new invoice for this missing item (last month) by putting backdate (the date service was given) and keep the invoice date the date its generated (this month).

I think i can always adjusted invoices from previous months by using credit notes and/or debits as long as I am updating my GL accounts with any adjustment to be recorded.

Please, advise.
Many thanks

 

[Fidget]

Just raise an invoice as normal with the invoice date being the date that you raise it, and in the body of the invoice state the date(s) and description of the services being charged for.

Normally, if you haven't invoiced something at the close of month end, you'd put an accrual in for it. But since your accounts are already closed for that month, there's nothing you can do about it.

It's not uncommon for this to happen either. The main thing is that it's been noticed and is being addressed.

The legal position will depend upon the laws of the country you live in, but for accounting purposes, just because a period is closed, doesn't mean that you can't still raise (or receive) invoices for things that happened in that period.