USA Question about sending a check to wrong vendor


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We have a person in our system whose name is under two vendors. One is directly under his name, the other under the business that he runs.
For example: His name is Jim Jones and the business name is under Syracuse County Relief

When we send checks to "Syracuse County Relief," they are address as:

Syracuse County Relief
ATTN: Jim Jones

The issue is we sent a check for Syracuse County Relief but it was addressed to Jim Jones. Jim Jones then cashed the check.

What should we do on our side to correct this? and make sure our books are right when we begin setting up for taxes.

Also, both are 1099 vendors
 
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kirby

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Just to be sure
The check was made payable to Jim Jones but really should have been made payable to Syracuse County Relief?
 

BIG E

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What kind of entity is Syracuse County Relief? A tax exempt entity? A sole proprietorship/LLC?
It makes a difference for issuance of any 1099 reporting.
 
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kirby

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Two possible ways for you to go:
Ask for a refund, when refund received record to offset the erroneous payment. Reissue to correct payee
or
Contact Jim Jones, explain error, ask him to send an email back to you that he will apply the money to Syracuse, with email as support make JE to adjust the GL, then if needed remember to adjust 1099s when they are due.
Your choice.
 

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